Administrative Aide I

Administrative Aide I

Salary : $17.00 - $21.25

Location : Chase Bank Tower - 11th Floor

Time Type : Full time

Job Details : Administrative Aide I, A6 Pay Range $17.00 - $21.25 per hour Under general supervision, performs clerical and administrative support to ensure efficient department operations. This involves a variety of tasks including assisting with various internal and external communication methods, entering data and preparing various types of reports and documents, and maintaining records. The position serves as a key point of contact for internal and external stakeholders, including vendors.

Essential Job Functions :

• Perform administrative tasks including, but not limited to :
• Typing and producing correspondence,
• Routing incoming and outgoing mail, emails, and calls,
• Entering and maintaining data across multiple software platforms and databases,
• Maintaining accurate inventories of assigned electronic equipment and personnel uniforms, and
• Maintaining and filing records.
• Assist management with various types of documents including but not limited to :
• Preparing monthly / quarterly reports
• Preparing and facilitating submitting reports for City Council meetings,
• Maintain a procurement card and serve as a liaison with other departments and external vendors involving but not limited to the following tasks :
• Assisting with purchase orders, monthly billings, and other financial payments,
• Updating account expenditures and expense reports for travel, and
• Ordering and keeping track of office supplies, forms, computer hardware / software, services, uniforms, and miscellaneous equipment.
• Provide exceptional customer service in staffing the office reception desk, answering the telephone and emails, and routing citizen complaints and requests to appropriate City staff.

Other Job Functions :

Minimum Qualifications :

Knowledge, Skills and Abilities Required :

Qualifying Education and Experience :

Employment Screenings Required :

City of Arlington is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace that is free from discrimination. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status, or any other characteristic protected by applicable federal, state, or local laws.