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Office Assistant - SoPMFT
Office Assistant - SoPMFTFuller • Pasadena, CA, US
Office Assistant - SoPMFT

Office Assistant - SoPMFT

Fuller • Pasadena, CA, US
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OFFICE ASSISTANT

DEPT : SCHOOL OF PSYCHOLOGY & MARRIAGE AND FAMILY THERAPY

REPORTS TO : DIRECTOR OF ADMINISTRATION

HOURS : 10

STATUS : Work Study

PRINCIPAL DUTIES / RESPONSIBILITIES :

  • Assist Director of Administration with various tasks including, but not limited to, tasks related to facility upkeep and care, room reservations and scheduling,
  • Assist with OFA processes and honorariums.
  • Assist with SoPMFT events including Hooding, SoPMFT Picnic, Interview Days, Retreats, etc.
  • Assist faculty with various requests
  • Sit at front desk; provide hospitality, and provide support to walk-ins and guests
  • Maintain office, kitchen and copy room supplies. Maintain lobby, and shared spaces.
  • Create announcement slides for the video monitors in the SoPMFT Lobby and in the hallway near classrooms.
  • Sort daily mail
  • Recruitment of clinical and MFT client actors for clinical training
  • Coordinate, update and send out the bi weekly email announcements
  • Hang, and clean bulletins on pillars in Breezeway
  • Miscellaneous office tasks (must be approved in advance by the Director of Administration)
  • Create faculty profiles in Banner
  • Adding student employees to Banner
  • Assist with Comprehensive exams for the Clinical Psych program

OTHER RESPONSIBILITIES :

  • Assist DCT office with various tasks and processes
  • Assist Chairs with various tasks requests
  • Assist the Chair of Integration with communication with the speaker of the Integration Symposium and its respondents. Also, assist the speaker with copying of documents, etc. for their lecture. And process the Travis award papers. Lastly, assist with any tasks that may arise the days of the event

    • Knowledge and Skills Required :

  • Bachelor’s degree required
  • Minimum two to three years office experience, preferably in an academic setting
  • Maintain the highest level of integrity and professionalism
  • Ability to determine appropriate behavior in varied circumstances
  • Exceptional organizational skills with meticulous attention to detail within a big-picture context
  • Excellent interpersonal skills, ability to interact pleasantly with individuals from many cultures
  • Excellent oral and written communication skills
  • Ability to look ahead, anticipate, and solve potential problems
  • Ability to balance multiple projects and prioritize as needed
  • Ability to maintain a positive customer service attitude in challenging situations
  • High proficiency in Microsoft Word and Excel, and with Gmail / Google Apps
  • Handle regular interruptions to serve the needs of others while maintaining focus on multiple priorities and short- and long-term deadlines

    • Additional Remarks :

  • Must be willing to abide by Fuller
  • Ability to work indepenently and work effectively as a member of a team
  • This is an on-campus position and expected to work out of the Pasadena, CA campus
  • Individual must be federal work study eligible.

    • Pay Scale :

  • Hourly rate the seminary expects to pay : $19.00 per hour
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    Office Assistant • Pasadena, CA, US

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