Administrative Services Assistant - Hybrid Nasville, TN

Job Description

Department of Human Resources :

At the Department of Human Resources our mission is simple : Guiding “people solutions” to attract, grow, and keep top talent. We do this by living our values and being excellent in our work every day. Together we work to realize our vision for Tennessee State Government to be the best place to work.

Our Values : Be Excellent!

1.Customer-Focused Solutions

2.Continuous Improvement

3.Teamwork

4.Integrity, Trust, and Empathy

Talent Management Center of Excellence :

The Tennessee Department of Human Resources Talent Management Center of Excellence developed a comprehensive approach across TN State Government to advance employees while   assisting   organizations in attracting, developing, and   retaining   top talent. This is a specialized team who works flexibly to design agile, business-relevant human resources solutions in collaboration with agency HR and leadership teams. Our team works as strategic partners to help state agencies and departments meet business goals.

Job Description :

This is an entry level class in the Admin Services Assistant sub-series. An employee in this class functions in a training capacity in learning to perform general staff work   in   administrative services and support. This class differs from that of Admin Services Assistant 2 in   that incumbents   of the later duties at the working level under general supervision. This position will be under immediate supervision,   is responsible for   staff administrative work   related to   Conference and Events. This position will directly support the planning, coordination, and execution of conferences, workshops, meetings, and   special events . This role focuses on creating exceptional attendee experiences that foster engagement, networking, innovation, and learning and development. The assistant works collaboratively with internal teams, external vendors, and stakeholders to ensure events run efficiently, meet strategic goals, and reflect organizational values.

Education and Experience :

Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Prescreen Questions :

1.   Describe your experience with planning, organizing, and execution of a large conference   or event.

2.   Describe your experience with administrative tasks such as scheduling meetings, booking venues, following budget guidelines, and placing catering orders .

3.   How do you keep track of multiple event details and   logistics ?

4.   Describe your experience with managing event registrations or   maintained   attendee databases .

5.   Describe your   proficiency   level with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) .

6.   What interests you most about working in conference and event management?

7.   Why do you believe   you’re   a good fit for this role and our organization?

Requirements

Qualifications Type Category Qualification Description Competency Required Skills Others Help desk support Help desk Novice (1-3 Years) No Skills Others Communication skills both verbal and written Novice (1-3 Years) No