HR Executive Assistant

HR Executive Assistant

We are seeking a highly organized and proactive HR Executive Assistant to provide exceptional executive-level support to our Human Resources leadership team. The ideal candidate will have 35 years of experience supporting senior leaders, with a proven track record of managing complex schedules, handling confidential information, and ensuring seamless daily operations. This role requires superb attention to detail, strong communication skills, and the ability to thrive in a dynamic, fast-paced environment. While prior exposure to an HR environment is helpful, this is not an HR practitioner role it is an executive administrative support position with a focus on enabling the success of the HR leadership team.

Key Responsibilities :

Provide direct administrative support to the Senior Vice President of Human Resources and other senior HR leaders.

Manage complex calendars, schedule internal and external meetings, and proactively resolve scheduling conflicts.

Develop, design and refine executive level documents, presentations and reports.

Coordinate domestic travel arrangements and process expense reports accurately and timely.

Reconcile the HR department credit card and collect receipts from team members as needed.

Prepare, format, and proofread documents, presentations, reports, and other correspondence.

Assist in organizing and coordinating HR leadership meetings, departmental events, and offsite activities.

Serve as a proactive accountability partner by creating tools and resources to keep the leadership team on track, engaged and aware of all cross-functional priorities on the team.

Serve as a trusted point of contact for internal and external stakeholders, maintaining a high degree of professionalism and confidentiality.

Responsible for managing HR pages on the company's intranet (WorkVivo platform), ensuring content is up to date, comprehensive, and regularly posted.

Support HR special projects as needed, including serving as an administrative liaison for projects that require coordination between HR Shared Services and HR Operations teams. Responsibilities may include taking notes, tracking tasks in a Teams Site, preparing agendas, and scheduling meetings.

Provide general administrative support, including managing incoming correspondence, filing, and maintaining department records.

Required Qualifications :

35 years of experience providing executive or senior-level administrative support, ideally in a corporate or HR environment.

Proven ability to handle sensitive and confidential information with discretion.

Excellent organizational skills and meticulous attention to detail.

Proactive and resourceful problem-solver with the ability to anticipate needs.

Strong verbal and written communication skills. Demonstrated ability using presentation software to create visual storytelling.

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Experience working across multiple digital platforms for collaboration, content sharing, and task tracking (e.g., SharePoint, WorkVivo, Teams, OneNote).

Ability to manage multiple tasks, priorities, and deadlines with poise and professionalism.

Strong interpersonal skills and executive presence, with the ability to interact confidently across all levels of the organization.

Preferred Qualifications :

Prior experience supporting C-Suite or Operational Leadership.

Prior exposure to HR, legal, or other confidential business functions.

Familiarity with project coordination tools (e.g., Planner) is a plus.

Associate's or Bachelor's degree in Business Administration or a related field is a plus but not required.

ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.