OFFICE ASSISTANT (50075548)

This position is responsible for performing secretarial and quasi-administrative tasks supportive to the activities of the assigned District Health Office. This position is responsible for performing clerical and clinic duties as a member of the health care team that provides services to individuals, families and various community agencies throughout Marion County. Cross training for other assignments may occur as job related activities dictate. There may be some traveling to other sites in Marion County.

Essential Duties

Responsibility 1 :  50%

• Responsible for secretarial and quasi-administrative duties associated with preparation and processing of forms relative to personnel actions, i.e., employee transfers, resignations, and retirements, etc. Responsible for clerical duties associated with other office functions, i.e., front desk duties.
• Responsible for financial duties related to fee collection and data entry into Insight. (district health offices, i.e., Fee Collection Daily Summary sheets, etc.).
• Assists with data entry.
• Assists with processing records.
• Responsible for good customer service.
• Orients new staff to front desk responsibilities, as requested
• Greets visitors, answers the phone and accurately takes and forwards messages.
• Stays current on software and computer updates.
• Responsible for staff training on professional business correspondence.
• Prepares Continuing Education / Travel requests.
• Monitors validity of auto insurance.

Responsibility 2 : 25%

Essential Job Duties cont'd

Responsibility 3 : 20%

Responsibility 4 : 5%

Associated Job Duties

Qualifications

Licenses / Certifications Required

Knowledge, Skills & Abilities

Working Environment