Payroll & Human Resources

Payroll, Human Resources, Insurance, and Business Office Specialist

Performs day-to-day payroll, human resources, insurance and business office functions of the facility in accordance with established procedures, and as directed by the Administrator.

Key responsibilities include :

• Creating and maintaining an atmosphere of warmth, interest, and optimism in the needs of residents, families, visitors, and ad staff.
• Developing, encouraging, and maintaining good communication between and among departments, residents, staff, visitors, etc.
• Answering all job reference requests according to company policies and procedures.
• Assisting in reporting and resolving complaints and grievance from residents, families, visitors and partners.
• Balancing payroll account upon receipt of monthly bank statement.
• Completing all reports per deadlines as required by the Corporate Office.
• Completing and tracking all employee data changes and forwarding to Corporate Office with payroll.
• Completing and tracking employee deductions and entering in payroll.
• Completing employee payroll according to corporate procedures.
• Completing master file forms for all new partners and forwarding to Corporate Office with payroll.
• Complying with established universal precautions and isolation procedures.
• Covering Receptionist duties when needed.
• Ensuring proper filing and handling of all information which is in employee personnel and information files.
• Entering new partners into automated time clock.
• Following all company policies and procedures, state and federal laws and regulations and reporting violations to the appropriate supervisor.
• Inputting all bills in house every Friday on Accounts Payable template.
• Processing applications and pre-employment documents.
• Keeping supervisor informed of daily activities, and issues. Proposing solutions to issues.
• Maintaining attendance, PTO schedules and records employee earning notice, counseling and other disciplinary action.
• Maintaining complete files on all partners including personnel information, physicals, evaluations, immunization, licensure, certification, etc.
• Maintaining confidentiality of all information in accordance with the Privacy Act, as well as, established personal policies governing the release of information.
• Maintaining privacy of records, conditions and other information relating to residents, partners and facility.
• Maintaining rehire eligibility status files on former partners.
• Making copies of all bills on input sheet and overnight the template form along with the original bill to Corporate.
• Making necessary corrections and or adjustments to employee time cards upon verification by authorized supervisor.
• Making sure all vendors are sent to contracting for approval along with sanction check and w-9 form.
• Making sure drug test is performed prior to hire. Making sure PPD skin test is done and has a negative prior to hire.
• Making sure licenses and certification are current and unrestricted for the state prior to hire and per renewal regulations.
• Monitoring workers compensation claims and coordinate work between employee and insurance carrier.
• Operating copier, office machines, computer / word processor, etc. As directed.
• Printing, preparing and distributing timecards and payroll checks.
• Processing, recording and tracking Family Medical Leave on partners.
• Recording and tracking PTO requests on all partners.
• Scheduling orientation, assembling orientation packets and personnel file. Being the lead person for the 4-day orientation process, ordering uniforms, and getting pictures for picture name badges form camera to disk to send to Norcross.
• Researching vendor calls.
• Responsible for preparing and mailing separation notices and termination process timely.
• Reviewing monthly statements from vendors so that invoices are paid in a timely manner.
• Completing an audit of all bills dated for that month that are still in house on the last Friday of each month.
• Verifying all timecards and sign sheets for accuracy in preparation for payroll.
• Making sure all orientation papers are signed and dated and placed into personnel file.
• Monitoring worker's compensation claims and coordinate work between employee and insurance carries.
• Ensuring that the daily census and nursing hours are done and sent to Corp. by 11 : 00 daily.
• Participating in counseling and termination meetings.

Knowledge, skills, and abilities include :

Minimum education required : High school diploma or equivalent.

Minimum experience required : Six (6) months experience in payroll, insurance and / or clerical position.

Additional qualifications : Have taken and completed courses in payroll, bookkeeping, office procedures, and other related subjects. Prefer two years of experience in a payroll, insurance and / or clerical position.

Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.

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As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.