Administrative Site Support

Overview

The Administrative Support will provide comprehensive support to the FM-Team, providing service to a secondary educational institute . This hybrid role involves both administrative, operational support, and analytical responsibilities , ensuring the efficient operation of the facilities department while also analyzing and improving internal processes. This role will handle daily administrative tasks, support projects, maintain records, and coordinate with vendors, while also using data analysis to identify opportunities for operational improvements and cost efficiencies.

Key Responsibilities :

Administrative Support :

• Serve as the primary point of contact for internal and external inquiries related to facility management.
• Maintain and update records, including work orders, maintenance schedules, vendor contracts, and employee information.
• Coordinate and schedule maintenance, inspections, and facility-related services; communicate with contractors, vendors, and suppliers to arrange service calls.
• Track and process purchase orders, invoices, and expense reports related to facility operations.
• Assist in the planning and execution of facility projects, renovations, and campus events.
• Prepare reports, presentations, and documentation for meetings with facility managers, staff, and college leadership.
• Monitor office supplies and manage inventory orders as needed.
• Assist with onboarding new employees for the facilities team and handle administrative tasks such as processing paperwork and scheduling training.
• Ensure compliance with safety regulations and college policies within the facilities department.

Operations Analysis :

Qualifications :

Work Environment :

Pay : $25.00-$26.00 Hourly

Organizational Relationships

Reports to the Account Director but will interact with peers and the client on a daily basis.

ABM IS AN EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER (M / F / V / D)

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