Office Administrator

Location : California Bay Area

Start Date : Immediate

Schedule : Part-Time initially (2025 hrs / week) transitioning to Full-Time (40 hrs / week)

Pay : $18 / hour Paid Weekly

Reports To : Office Administrator (with transition to covering full responsibilities during maternity leave)

Step Into a High-Impact Role Supporting Four Growing Companies

Are you someone who thrives in fast-moving environments loves building systems stays ahead of the details and takes pride in being the backbone of smooth operations If so this opportunity is made for you.

We are a dynamic multi-company organization made up of three high-performing event logistics and staffing companies AND one innovative technology-driven startup . Together our teams support hospitality operations large-scale events workforce solutions and cutting-edge tech development. At the core of everything we do is operational excellence - and thats where you come in.

Were looking for an exceptional Office Administrator who is ready to grow into a leadership-level role. Youll begin part-time working closely with our brilliant Office Administrator learning the systems culture and rhythm of our companies. Later this year you will transition into a full-time lead role while she is on maternity leave - giving you ownership responsibility and the chance to truly shine.

If you want a role that blends structure with innovation numbers with communication and admin precision with leadership impact this role offers it all.

What Youll Be Doing (Your Day-to-Day Impact)

1. Financial Administration & Accuracy

Support Accounts Receivable & Accounts Payable

Manage coding expense tracking and vendor / client communication

Assist with monthly financial close with our accounting partners

Prepare organized expense summaries and insights directly for the CEO

Ensure financial records are accurate timely and audit-ready

2. Invoicing & Payroll (The Heartbeat of Our Service-Based Business)

Prepare and deliver weekly invoicing for multiple companies

Coordinate weekly payroll with the Staffing Management team

Double-check timecards rate accuracy and billing rules

Maintain strict confidentiality with sensitive payroll information

3. Office Operations & Organization

Order supplies track inventory and coordinate basic facilities needs

Maintain internal documents forms SOPs and shared drives

Ensure onboarding / offboarding packets are complete accurate and stored properly

Improve internal processes for efficiency and clarity

4. Calendar & Communication Excellence

Manage and coordinate calendars for senior leaders

Schedule meetings across time zones and across companies

Prepare agendas reminders follow-up notes and document packets

Draft clear professional internal and client-facing communications

5. Project Management (Where You Become Indispensable)

Assist with and lead internal projects such as :

Software implementations

Process audits

Onboarding workflow redesign

SOP creation and updates

Track deliverables follow up on action items and ensure deadlines are met

6. Leadership Support & Cultural Alignment

Become a trusted right-hand to company leadership

Participate in daily huddles with clear updates and next steps

Embody and reinforce AlohaHP values :

Service

Learning

Growth mindset

Solution orientation

Integrity

Professional excellence

What Makes You a Strong Fit

You will thrive here if you :

Have 2 years of administrative or operations experience

Love structure organization spreadsheets and systems

Are proactive - you notice what needs to be done before being asked

Are excellent with Google Workspace (Sheets Docs Drive Gmail)

Can learn tools like QuickBooks Expensify ATS / HRIS systems

Communicate clearly professionally and confidently

Stay calm under pressure and keep things moving forward

Want to grow into a bigger leadership role

Thrive in a fast-paced entrepreneurial environment

Enjoy supporting multiple teams and balancing different priorities

Bonus : Experience in staffing hospitality events operations or startups

Hours Pay & Growth

Start Part-Time : 2025 hours / week

Transition to Full-Time : 40 hours / week after your 90-day CEO review

Weekly Pay : $18 / hour

Long-term opportunities for growth across multiple teams

Get hands-on experience with high-level operations multi-company structure and leadership workflows

Ready to Apply Wed Love to Meet You!

Email Your Application :

Send your resume a short message to :

Subject line : Assistant Office Administrator

Apply on Our Website :

Call or Text Us :

Were reviewing applicants now. If youre ready to step into a role with real growth real impact and a team that truly values excellence apply today!

Required Experience :

Unclear Seniority

Key Skills

Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 18 - 18