Deputy Director of Data & Compliance

Job Description

Job Description

JOB TITLE : Deputy Director of Data and Compliance

REPORTS TO : Chief Integration Officer and / or Designee

CLASSIFICATION : Classified / Exempt

WHO WE ARE (ORGANIZATION OVERVIEW)

We employ a diverse, empathetic, and passionate team who value collaboration, integrity and the desire to be a servant leader. We are committed to excellence and work tirelessly to improve learner outcomes, by empowering learners through Project-Based Learning, Individualized Learning and Social-Emotional Learning. We are committed to being self-directed, participating in ongoing personal and professional development, problem solving, and embracing a growth mindset. With our unwavering commitment to excellence, we are confident that our team will thrive and succeed in all areas of their lives.

THE OPPORTUNITY (POSITION OVERVIEW)

The Deputy Director of Data and Compliance is a supervisory position that reports to the Chief Integration Officer. In this role, the Deputy Director will work closely with School / Program administration to provide management and technical assistance for a range of critical functions. These include attendance accountability measures, Average Daily Attendance (ADA) reporting compliance, student records audits for classroom-based and independent study programs , oversight of the Student Information System (SIS), and general data reporting. Additionally, the Deputy Director will provide guidance on state regulations pertaining to enrollment, student records, and independent study .

The Deputy Director of Data and Compliance regular work hours are Monday through Friday and on additional days and times as needed to participate in iLEAD functions and career learning opportunities.

WHAT YOU WILL DO (DUTIES AND RESPONSIBILITIES)

Reporting and Compliance :

Facilitate the timely completion, review, and approvals of site attendance reporting.

Calculate and submit ADA Reporting (P1, P2, P3) for all California schools within timelines.

Support Finance with ADA providing data analytics.

Coordinate / complete J13 forms as needed.

Complete PENSEC and any additional attendance / enrollment related reporting.

Provide guidance on independent study / studio operations to maintain state and authorizer compliance and audit files and processes as necessary for compliance. Including but not limited to : instructional minutes / schedules, HDC forms, FTE ratios, unduplicated counts, enrollment and all things related to independent study compliance.

Ensure all student records practices are in compliance with California Education Code, FERPA, and school policies.

Prepare all student records for audit and ensure compliance for all schools.

Support the development of site processes and procedures regarding student data and records.

Provide current and historical data analytics to leadership.

Designs and executes specialized queries and reports using Excel, student information systems and / or other applications to provide information to schools and leadership.

Collect, analyze and interpret data, organize report material, translate technical material and data into user friendly language.

Create and maintain school and staff calendars ensuring compliance.

Attend professional development in support of maintaining compliance, reporting, and continuous improvement.

Maintain knowledge of and interpret applicable sections of laws, codes, regulations, and policies related to student records, enrollment, and attendance.

Oversight of HDC forms and SUNBUCKS and verification process.

SIS Management :

Works collaboratively and in conjunction with CALPADS / SIS Coordinator & Specialist when applicable.

Responsible for the security / permissions in the database.

Work with administration on data including reports necessary for the state, rosters, report cards, and troubleshooting.

Work with SIS vendor to integrate new modules or third-party integration with SIS.

Implementation, training, and oversight of SIS platform.

Work with administration to prepare mass data imports for new scopes within prescribed time frames.

Point of contact for the support of SIS to the school, as well as training the appropriate school staff for optimal use as it relates to attendance and compliance.

Provide support and services to schools through ticketing system.

Imports test data into student information system.

Coordinates and monitors student registration, enrollment, report cards, transcripts, absences, etc. for the purpose of ensuring efficient and effective operations of the student information system and compliance with applicable legal requirements.

Audit a variety of data for accuracy and completeness; compare data and identify errors and discrepancies, make corrections and modifications as needed with the school sites.

Support operational implementation of state testing (SBAC, TOMS), including student rostering and accommodations

Oversight :

Supervise all members of Data / Compliance Team.

Meet regularly with CIO to update on team status.

Ensure all SIS workings are in compliance.

Ensure all state reports are submitted on time.

Develop and maintain quick reference guides outlining standardized operational procedures for team.

Implement and manage a compliance calendar.

Maintain comprehensive compliance records (electronic and physical) per district, state, and

federal guidelines

OTHER RESPONSIBILITIES

Be self-directed by taking initiative and responsibility for your work.

Work in a collaborative, team based and innovative environment.

Commit to Excellence by seeking ways to improve and exceed expectations or Commit to excellence by seeking to raise the bar for self and team.

Prioritize the growth and needs of the team, lead by example, and foster a supportive work environment.

High level of personal and professional integrity and trustworthiness.

Approach problems and challenges with a human-centered creative mindset, seeks to understand, develops multiple solutions to find the best answer.

Helps create a positive culture by being committed to diversity, equity, and inclusion promoting ethical behavior and social responsibility within the workplace.

Be authentic, own your strengths and weaknesses, ask for help when needed, be honest and transparent in your communications, working towards common goals that are meaningful to you and the team.

Represent iLEAD and the school in which work in a positive and professional manner in all interactions and communications.

Pursue continuous improvement and maintain professional competence through seeking out opportunities to develop new knowledge skills and perspectives. This includes participation in professional development activities offered and self-selected professional growth activities

Perform other responsibilities as defined by the designated supervisor.

ESSENTIAL FUNCTIONS

Communicating with others to exchange information. (In Person / Telephone / Computer)

Sedentary work that primarily involves sitting / standing.

Adjusting or moving objects up to 50 pounds in all directions.

When needed to support a school or education program, must have the ability to travel by public transit as well as operate a vehicle for self-transportation purposes between worksites.

Assessing the accuracy, neatness, and thoroughness of the work assigned.

May encounter outdoor elements : high (>

90) / low (

Ability to work in situations involving the need to make informed and quick decisions.

Ability to supervise / manage workers and delegate as needed in project management situations.

Reading detailed documentation and analyzing data sets.

Writing professionally, both by hand and utilizing computer software.

Speaking in public settings, including making public presentations to large and small groups.

Dealing and navigating professionally through high-stress situations.

• The statements herein are intended to describe the general nature and level of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

WHAT YOU WILL BRING (QUALIFICATIONS)

Bachelor’s degree or equivalent work experience.

Minimum ten years of professional work experience in California school operations and / or state reporting.

Experience completing State Requirements for ADA reporting and Independent study compliance .

Minimum seven years of experience managing Student Information Systems and / or CALPADS.

Strong attention to detail and organizational skills.

Ability to interpret and apply laws and regulations.

High level of discretion with sensitive information.

Knowledge of : California Education Code and related compliance areas, FERPA, and student privacy rights.

iLEAD California is an Equal Opportunity Employer and is committed to fostering diversity within its staff.

iCA promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don’t discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees.

Revised 07 / 8 / 2025