Executive Assistant

Position Summary :

Provide comprehensive administrative and executive support to the Chief Medical Officer and the Medical Affairs department, addressing complex demands with professionalism and efficiency. Assist Medical Staff leaders, Hospital leadership, and Medical Staff Services team members as deemed necessary. Prepare reports, maintain meeting agendas, minutes, and support documentation while managing correspondence, call schedules, meeting reminders, rosters, and any assigned duties. Interface effectively with high-level Executives, Hospital Leadership, and Medical Staff, maintaining confidentiality and adhering to corporate, legal, and regulatory guidelines, including HIPAA. Ensure that information sharing follows on a need-to-know basis. Under the authority of the CME Committee, develop curricula for CME programs and coordinate educational activities. Demonstrate self-motivation, flexibility, and the ability to multitask in a fast-paced, high-pressure environment while independently resolving issues with minimal guidance.

Qualifications : Education :

Bachelor’s degree in healthcare management or healthcare related field required.

Training and Experience :

• 3-5 years’ experience as an executive secretary in a hospital field. Administrative experience supporting Director or high-level executives preferred.
• Administrative professional certification is a plus.
• Must demonstrate intermediate or greater skills in Microsoft Office (Word, Excel, Power point and Outlook) and general knowledge of using office machines with filing and organization skills.

Job Knowledge :

Strong language skills, including the ability to read and analyze information critically, while effectively communicating and responding to inquiries from diverse hospital stakeholders.

Unusual Physical Demands and Working Conditions :

Employee Benefits

Choosing your career path with Medical Center Health System can be rewarding with an array of benefit options that best suits you and your family. Here’s a look at our benefits :

Retirement

With Medical Center Health System you are eligible to make contributions immediately. Your retirement account earns seven percent interest every year. MCHS will match your contribution 125 percent upon retirement.

You can elect to contribute to additional pre-tax supplemental retirement plans as well.

Medical Coverage

Eligibility starts 30 days after your first day of employment. We offer two plans that provide coverage for office visits, preventive care, hospitalization and includes prescription drug benefits through retail pharmacies and mail order.

Dental Coverage

We provide a plan that covers preventative care, basic and major procedures along with Orthodontia care for adults and children.

Vision Coverage

You have the option to enroll for vision coverage that provides coverage for yearly eye exams, lenses, frames and / or contacts.

Life Insurance

Basic Life and Accidental Death and Dismemberment Insurance that covers two times your annual base wage is provided by Medical Center Health System along with Long-Term Disability.

Health Savings Accounts

Reduces your taxable income and covers medical, dental and vision expenses.

Wellness Benefit

Our wellness program allows you to take advantage of programs that promote a healthy lifestyle.

Employee Assistance Program

Services are available to all employees and their dependents.

Voluntary Benefits Provided at Affordable Rates for You and Your Family

Other Benefits