Senior Administrative Assistant Police Executive Leadership Team Support

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the Hiring Process section below to learn more.

New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

Job Summary

This position provides advanced administrative support to the Bellevue Police Departments Chief of Police and Executive Leadership Team. The role includes managing specialized administrative functions complex responsibilities coordinating sensitive communications and supporting high-level departmental operations.

Key duties include complex schedule management for the Executive Leadership Team often involving shifting priorities confidential meetings and coordination across multiple internal and external stakeholders. The position requires independent judgment the ability to interpret and adapt procedures to unique situations and may involve sub-professional analysis or input on policy and procedural matters. This role may provide oversight to administrative staff and has an impact beyond the Police Department.

Essential Duties and Responsibilities

• Acts as a liaison between the Police Department and the public City personnel and external organizations.
• Provides confidential support to the Chief of Police and Executive Leadership Team including managing complex calendars preparing reports and briefings to ensure the efficient flow of information to support departmental priorities.
• Provides high-level administrative support including investigating and responding to complaints and assisting in the resolution of operational and administrative issues.
• Independently performs a broad range of complex sensitive and confidential administrative advanced administrative duties as well as routine programmatic support functions in support of assigned programs divisions and the police department.
• Receives and screens visitors and telephone inquiries; refers matters to the appropriate Executive Leadership Team member or recommends appropriate actions to ensure resolution.
• Transcribes formal standards investigations and compiles fact-finding documentation with a high degree of accuracy and discretion. Ensures all records are maintained in strict confidentiality and in compliance with departmental protocols and legal standards.
• Adapts and interprets administrative guidelines including unwritten policies precedents and evolving practices to address evolving operational needs. Applies sound judgment in situations where established procedures may not fully apply.
• Interprets and communicates program details policies and activities pertaining to the Bellevue Police Department and relevant programs.
• Develops updates and maintains standardized templates and master documents; drafts and distributes professional correspondence reports and informational materials.
• Designs and maintains contact lists forms and informational materials; assists in the preparation of comprehensive reports and informational outputs.
• Maintain accurate and current office records files and logs for assigned functions to ensure compliance and data integrity.
• Collects compiles and analyzes data from multiple sources on a range of specialized topics for the development of well-supported recommendations.
• Stays current with emerging technologies and administrative tools to enhance efficiency streamline workflows and drive continuous process improvement within the department.

Supervision Received and Exercised :

Qualifications

Knowledge of :

Ability to :

Education Experience and Other Requirements

Supplemental Information

Physical Demands

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals to perform the essential functions.

Police Department Disqualifiers

Due to the critical and high-security nature of police work top candidates must pass a thorough criminal and background check polygraph and drug test.

Driving

Any DUI conviction within the past 5 years. Any other criminal traffic violation within the past 2 years.

Examples include : Reckless Driving Negligent Driving or Hit & Run Driving.

Applicants driving record shows a continuing and / or recent pattern of poor decision making.

The City of Bellevue is a Drug Free Workplace.

DRUGE USAGE :

The use of illegal drugs referred to in this acknowledgement means the use of drugs which are unlawful under the provisions of the Uniform Controlled Substances Act in this state or its equivalent in any other jurisdiction. (Misuse of Prescription drugs will be reviewed on a case-by-case basis.) Simple possession of most of the following substances will be considered on a case-by-case basis and may be grounds for disqualification. Note that any use or abuse of drugs may be grounds for disqualification or contribute to rejection during the background investigation; these are merely the automatic disqualifiers.

Please call the Personnel Services Unit before applying if you are unsure if the standard applies to you.

Illegal opiate use : Any use of heroin

Any prescription forgery prosecuted undetected or otherwise within five years of application

Any participation in or allowing of the manufacture selling offering to sell cultivation warehousing distribution holding or transporting for another transporting for sale or financing of any illegal drugs / narcotics within five years of application

Criminal Activity

Any adult felony conviction.

Any single theft of property or money in excess of $100 value within the past five years.

Juvenile felony conviction will be carefully reviewed. Candidates with juvenile felony convictions occurring within the last five years will be disqualified.

Employment

Any prior military service members must have received a qualifying discharge as defined in RCW 73.04.005. Applicant must present a record or receipt of United States department of defense discharge documents DD214 NGB 22 or their equivalent or successor discharge paperwork that characterizes service as honorable and / or qualifying.

An applicants employment history including a pattern of unexcused absences discipline any terminations or leaving an employer in lieu of termination will be thoroughly assessed and may be grounds for disqualification.

Financial

Willful failure to pay income tax or court ordered child support.

An applicants financial history including excessive credit card debt or unresolved accounts in collection will be thoroughly assessed and maybe grounds for disqualification.

Military

Any prior military service members must have received a qualifying discharge as defined in RCW 73.04.005. Applicant must present a record or receipt of United States department of defense discharge documents DD214 NGB 22 or their equivalent or successor discharge paperwork that characterizes service as honorable and / or qualifying.

HIRING PROCESS

The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name address and other demographics. To help us please complete the online application form as fully as possible.

CONDITIONS OF EMPLOYMENT

At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions our interactions and our decision making in the City of Bellevue organization is : Exceptional Public Service Stewardship Commitment to Employees Integrity Innovation and Diversity Equity & Inclusion. Youll work in an environment that is innovative collaborative future focused and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work live and explore.

Have we piqued your interest yet Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation marital status national origin genetic information disability age veteran status or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at or .If you are invited to participate in the selection process and need ADA accommodations please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

any technical difficulties with your application please contact the NEOGOV support line at .

Required Experience :

Senior IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Personal Assistant Experience,Microsoft Powerpoint,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar

Employment Type : Unclear

Experience : years

Vacancy : 1

Yearly Salary Salary : 74002 - 102154