Executive Assistant (Boston)

Contract Length : 6-month contract

Schedule : 40 hrs / week | 9 : 005 : 00 M-F

Qualifications (Required) :

• 3+ years of relevant administrative experience
• Microsoft Office Proficiency; excellent Excel skills
• Strong communication skills
• Strong organizational skills, including supporting more than one officer

Preferred Qualifications :

Job Description :

The Executive Assistant provides executive level support to the Chief, Division of Medicine and coordinates the administrative functions of the Department of Medicine. This position will also provide administrative support to the Vice Chair of Finance and Administration and the Vice Chair of Clinical Operations and other executive leadership as needed. Typical responsibilities will include managing travel arrangements; coordinating schedules and meetings; coordinating executive correspondence and communications internally and externally; management of department conference rooms and office functions; planning meetings and events; processing reimbursement requests; providing support for presentations and meetings; and administrative support for department-wide initiatives and events.

The Executive Assistant will aid in new hire efforts by reviewing offer letters, aiding in the faculty appointments & promotions process, maintaining faculty files with relevant HR documentation, and tracking new hires and terminations for all faculty in the Department of Medicine (DOM). The executive assistant will be responsible for collating and presenting faculty, staff, and department statistical data. This position will be responsible for additional special projects which will be assigned based on the department need.

60% Calendar Management :

30% Provide general office administration / management responsibilities :

10% Special Projects :