Operations Coordinator

Application Instructions

Click Apply to submit your online application. Please attach a resume and thoughtful cover letter on the My Experience page in the Resume / CV field.

Active City Year Staff members must login to Workday to apply internally.

Number of Positions : 1

Position Overview

Reporting to the Director People and Operations and working closely with the site leadership team the Operations Coordinator will have direct responsibility for ensuring operational tasks are handled quickly and efficiently to keep the site running smoothly.

Job Description

Site Operations :

Supporting office management protocols : space management equipment management common area maintenance and upholding office policies .

Drafting and coordinating meeting agendas and various internal communications .

Weekly processing of all accounts payable and receivable requests while maintaining accurate documentation. Monthly tracking expense s by department. Monthly submission of previous month s budgets to department director and site composite budget / expense to Executive Director. Monthly submission of all financial documentation to Headquarters .

Maintain good operations of all office equipment (computers printers ). Maintain inventory of adequate office supplies and materials ( e.g. weekly / monthly orders ) . P rovide reception desk and phone coverage of the mainline welcome visitors into space and receive packages / mail for distribution . Work with the Headquarters information technology staff to ensure high quality customer service to users.

Provide additional support to site-wide events including the annual Red Jacket Gala Ignite / Opening Day and other initiatives . Activities may include registration support set-up and other activities to ensure a successful event.

Executive D irector Administrative Support with calendar management expe nse management and travel coordination and special projects as needed .

Program Operations

Support AmeriCorps members for registration and onboard ing .

Serve as a resource to staff and ensure the prompt and proper distribution of uni form parts to corps and staff. Support uniform inventory and address ongoing site uniform needs in partnership with D irector P eople and O perations .

Benefits

Full-time employees will be eligible for all benefits including vacation sick days and organization may participate in all benefit programs that City Year establishes and makes available to eligible employees under (and subject to all provisions of) the plan documents that govern those programs. Currently City Year offers medical dental vision life accidental death and dismemberment and disability coverage Flexible Spending Accounts (FSA) and other benefits including 401(k) plan(s) pursuant to the terms and conditions of company policy and the 401(k) plan more information click here.

Employment at City Year is at-will.

City Year does not sponsor work authorization visas.

Required Experience :

IC

Key Skills

Six Sigma,Lean,Management Experience,Process Improvement,Microsoft Outlook,Analysis Skills,Warehouse Management System,Operations Management,Kaizen,Leadership Experience,Supervising Experience,Retail Management

Employment Type : Full-Time

Experience : years

Vacancy : 1