Talent.com
Executive Assistant
Executive AssistantPuroClean • Fort Lauderdale, FL, US
Executive Assistant

Executive Assistant

PuroClean • Fort Lauderdale, FL, US
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented executive assistant to provide comprehensive administrative, operational, and strategic support to the executive leadership team. The ideal candidate excels in a fast-paced environment, demonstrates exceptional judgment, maintains strict confidentiality, and anticipates needs to ensure the organization and its executives operate with maximum efficiency. This role also involves event coordination, project management, office operations, and support for key company programs.

Executive Support

  • Manage complex executive calendars, ensuring effective prioritization and conflict-free scheduling.
  • Coordinate appointments with internal teams, clients, and external partners.
  • Prepare detailed meeting agendas, briefing materials, reports, and executive-level presentations.
  • Attend meetings to record accurate minutes, document decisions, and track action items.
  • Oversee all aspects of domestic and international executive travel, including flights, visas, accommodations, ground transportation, itinerary creation, and handling any changes, refunds, or credits.
  • Prepare and submit expense reports with accuracy and timeliness.
  • Serve as a trusted point of contact for executives, ensuring clear communication and professional representation.

Operational & Administrative Management

  • Organize and prioritize incoming communications, including calls, emails, and requests.
  • Maintain organized systems for documents, confidential files, and executive workspaces.
  • Oversee general office operations, including supply inventory and oversight, vendor coordination, workspace organization, and FedEx shipping and supplies management.
  • Manage and maintain storage areas and inventory systems.
  • Oversee uniform inventory, including issuing uniforms and assisting team members.
  • Coordinate guest hospitality, including arrangements for internal and external visitors.
  • Prepare care packages, floral arrangements, and birthday acknowledgments for team members.
  • Oversee maintenance scheduling and basic management of the PC Van.

    • Project & Cross-Functional Collaboration

  • Assist in managing special projects and company initiatives across departments.
  • Coordinate tasks, set deadlines, track milestones, and ensure timely completion.
  • Collaborate closely with Marketing and other departments on materials, presentations, logos, signage, digital assets, and creative needs.
  • Conduct basic research, compile data, and support strategic planning efforts.
  • Identify and address obstacles proactively, recommending solutions to keep projects on track.

    • Event & Program Management

  • Support the planning and execution of company events, meetings, conventions, and executive programs.
  • Organize logistics, timelines, communications, and vendor coordination.
  • Prepare event materials, including presentations, signage, branding, and messaging.
  • Serve as an on-site event lead, managing staff, supporting attendees, and ensuring smooth execution.
  • Provide hospitality and support for executives and special guests.
  • Manage or support key company programs and special events, including :
  • President's Circle
  • PuroClean Classic
  • NLC
  • On the Move initiatives
  • Conduct post-event evaluations and provide recommendations for future improvement.

    • Relationship Management

  • Build and maintain strong, professional relationships with internal team members, external partners, vendors, and stakeholders.
  • Ensure a positive experience for guests, executives, and event attendees through proactive communication and high-quality service.

    • Qualifications

  • Bachelor's degree or equivalent work experience preferred.
  • 3-7 years of experience supporting senior executives, preferably in a fast-paced or high-growth environment.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • High degree of discretion, professionalism, and sound judgment.
  • Proficiency with Microsoft Office Suite, Google Workspace, and related productivity tools.
  • Advanced proficiency in Microsoft PowerPoint; ability to create professional, polished presentations.
  • Ability to multitask, prioritize responsibilities, and adapt to shifting demands.
  • Strong problem-solving abilities and the ability to work independently.
  • Must possess a valid passport and be able to travel internationally as needed.

    • Key Competencies

  • Proactive and resourceful
  • Highly detail-oriented with strong accuracy
  • Professional judgment and confidentiality
  • Strong interpersonal and relationship-building skills
  • Adaptability, resilience, and calm under pressure
  • Event and project management aptitude
  • Strong follow-through and accountability
  • Strong hospitality skills with a service-oriented mindset
    • serp_jobs.job_alerts.create_a_job

    Executive Assistant • Fort Lauderdale, FL, US

    Job_description.internal_linking.related_jobs
    Executive Assistant

    Executive Assistant

    Healthcare Systems of America • Fort Lauderdale, FL, USA
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    WE ARE HEALTHCARE SYSTEMS OF AMERICA.Our mission is to elevate healthcare standards, improve patient outcomes, and create value for communities across the United States. Healthcare Systems of Americ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30
    Executive Administrative Assistant

    Executive Administrative Assistant

    Software Galaxy Systems, LLC • Hollywood, Florida, United States
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Job Title : Executive Administrative Assistant.Duration : 03 Months + (Potential for conversion to FTE).Location : Miramar, FL 33027 (100% Onsite). Excellent interpersonal and customer service skills ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30
    Account Executive II (RapidScale) Hybrid Cloud & Professional Services- South Florida

    Account Executive II (RapidScale) Hybrid Cloud & Professional Services- South Florida

    Cox Communications • Fort Lauderdale, FL, US
    serp_jobs.job_card.full_time
    At RapidScale, exceptional technology is powered by exceptional people.We deliver secure, reliable managed and advisory services across private, public, and hybrid clouds, helping organizations inn...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
    Executive Assistant

    Executive Assistant

    Broward College • Fort Lauderdale, FL, US
    serp_jobs.job_card.full_time
    Under limited supervision, the Executive Assistant will provide a range of support activities for a department, which requires specialized knowledge and comprehensive administrative, organizational...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Assistant Executive Steward The Diplomat Beach Resort, Curio by Hilton

    Assistant Executive Steward The Diplomat Beach Resort, Curio by Hilton

    Hilton • Hollywood, Florida, USA
    serp_jobs.job_card.full_time
    Beach Resort Hollywood Curio Collection by Hilton.Assistant Executive Steward to join their team!This 1000-room oceanfront resort is a beautiful getaway with two beachside pools a Dip & Slide s...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Executive Assistant to the CEO

    Executive Assistant to the CEO

    Autoscribe • Fort Lauderdale, FL, US
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Are you a proactive, highly organized professional who thrives in a fast-paced environment and loves being at the center of meaningful work?. Do you excel at anticipating needs, solving problems bef...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days
    Chief of Staff (CoS) and Executive Assistant

    Chief of Staff (CoS) and Executive Assistant

    Confidential • Fort Lauderdale, FL, US
    serp_jobs.job_card.full_time
    Chief of Staff (CoS) and Executive Assistant.Fast-growing D2C digital marketplace company.The Company is seeking a Chief of Staff and Executive Assistant hybrid role to support the CEO and the exec...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    Chief of Staff & Executive Assistant to the Chief Operating Officer (COO)

    Chief of Staff & Executive Assistant to the Chief Operating Officer (COO)

    Confidential • Fort Lauderdale, FL, United States
    serp_jobs.job_card.full_time
    Chief of Staff & Executive Assistant to the Chief Operating Officer (COO).Innovative personal financial management platform. The Company is seeking a Chief of Staff and Executive Assistant to the Ch...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
    Executive Assistant

    Executive Assistant

    Florida Staffing • Fort Lauderdale, FL, US
    serp_jobs.job_card.full_time
    We are looking for an experienced and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in a fast-paced, dynamic environment. This contract position requires ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
    Executive Assistant

    Executive Assistant

    Aya Healthcare • Fort Lauderdale, FL, US
    serp_jobs.job_card.full_time
    High School Diploma or GED Four Years.serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    EfficientAide • Aventura, FL, United States
    serp_jobs.job_card.full_time
    Please note : This position is not with EfficientAide.It is a full-time, in-person opportunity with one of our clients located in Aventura, FL. The client's identity will remain confidential until th...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Underwriting Assistant / Account Executive Assistant

    Underwriting Assistant / Account Executive Assistant

    Bridge Specialty Group • Hollywood, FL, United States
    serp_jobs.job_card.full_time
    Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. Hull & Company seeks an Underwriting Assistant to join our...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Executive Assistant II

    Executive Assistant II

    Nova Southeastern University • Fort Lauderdale, FL, United States
    serp_jobs.job_card.full_time
    We are excited that you are considering joining Nova Southeastern University!.Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputati...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Nova Southeastern University • Fort Lauderdale, FL, United States
    serp_jobs.job_card.full_time
    We are excited that you are considering joining Nova Southeastern University!.Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputati...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Remote Executive Secretaries and Executive Administrative Assistants - AI Trainer ($45-$80 per hour)

    Remote Executive Secretaries and Executive Administrative Assistants - AI Trainer ($45-$80 per hour)

    Mercor • North Miami Beach, Florida, US
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time
    Mercor is recruiting • •Executive Secretaries and Executive Administrative Assistants who work in Educational Services Sector • • as independent contractors working on a research project • •for one of ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    KEW Legal • Sunny Isles Beach, FL, United States
    serp_jobs.job_card.full_time
    The Executive Assistant (EA) supports the leadership team at Unique Finance by managing administrative tasks, scheduling, communication, and organizational duties. The mission of this position is to...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Segrera Associates • Fort Lauderdale, FL, United States
    serp_jobs.job_card.full_time
    We are working with a client in Fort Lauderdale that is looking for an experienced Executive Assistant to join their team. The Executive Assistant is responsible for the day-to-day administrative su...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    ICBD • Fort Lauderdale, FL, United States
    serp_jobs.job_card.full_time
    Executive Assistant to the Executive Vice President of Operations - ABA Centers of America (Corporate HQ).Downtown Fort Lauderdale, FL HQ – In-Office. This position is on-site in our Fort Lauderdale...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted