Construction Administrator

Job Title : Construction Administrator

Location : Woodbury, CT

Job Type : Contract-to-Hire

Position Overview

A dynamic construction firm is seeking a detail-oriented and proactive Construction Administrative Professional to support executive leadership, project management, and engineering teams. This role requires strong organizational and communication skills, the ability to manage sensitive information with discretion, and a proven ability to thrive in a fast-paced environment.

Key ResponsibilitiesExecutive Support

Provide administrative assistance to senior leadership, including calendar coordination and meeting scheduling

Prepare, edit, and proofread reports, presentations, and business documents

Serve as a liaison for executive communications, ensuring timely and professional responses

Maintain organized digital and physical filing systems for easy access and compliance

Office Management

Oversee daily office operations, including supply management and equipment maintenance

Coordinate logistics for meetings, events, and conferences

Manage incoming and outgoing correspondence, prioritizing urgent matters appropriately

Project Coordination

Support project tracking by monitoring deadlines, deliverables, and progress updates

Maintain Certificates of Insurance for all active projects

Prepare meeting agendas, record minutes, and follow up on action items

Handle confidential project data with discretion and accuracy

Client & Vendor Relations

Communicate with clients, vendors, and subcontractors on behalf of executives

Audit Certified Payroll records to ensure compliance with state and local regulations

Schedule and coordinate client-facing meetings and presentations

Problem Solving & Decision-Making

Proactively identify and resolve administrative challenges to maintain operational efficiency

Make informed decisions regarding scheduling and workflow in the absence of leadership

Qualifications

5+ years of experience in executive-level administrative support, preferably within construction or a fast-paced corporate setting

Advanced proficiency in Microsoft Office Suite, Google Workspace, and project management tools

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

High level of discretion in handling sensitive information

Ability to work independently and collaboratively

Resourceful and proactive problem-solving mindset

Work Environment

Fast-paced office setting with a focus on adaptability and professionalism

Flexibility required to manage shifting priorities and multiple tasks simultaneously

Collaborative team culture that values initiative and continuous improvement

Job Type & Location

This is a Contract to Hire position based out of Branford, CT.

Pay and Benefits

The pay range for this position is $31.25 - $38.46 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Branford,CT.

Application Deadline

This position is anticipated to close on Nov 17, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.