Administrative Assistant

Administrative Assistant

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Jacksonville, Florida, on a contract basis. In this role, you will play a key part in supporting the transit safety team by managing and maintaining safety-related documentation. This position offers the chance to contribute to a collaborative and efficient office environment.

Responsibilities :

Review, update, and organize both paper and digital safety files to ensure accuracy and compliance.

Digitize documents through scanning and maintain an accessible filing system.

Assist the Safety Manager and Road Supervisors with various administrative tasks.

Provide excellent customer service and maintain a detailed approach in a shared office setting.

Adapt to shifting priorities and complete tasks as directed with efficiency.

Handle data entry tasks accurately and in a timely manner.

Manage incoming calls and direct inquiries to the appropriate personnel.

Support general office operations, including receptionist duties as needed.

Requirements :

Proven experience in administrative assistance or similar roles.

Strong attention to detail and excellent organizational skills.

Ability to learn and adapt quickly to new systems and processes.

Effective communication and interpersonal abilities.

Proficiency in managing data entry and document scanning tasks.

Ability to handle multiple tasks and adjust priorities as needed.

Experience delivering meticulous customer service in an office environment.