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Accounts Payable Specialist

Accounts Payable Specialist

Aston CarterTualatin, OR, US
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Job Description

Job Description

Accounts Payable Associate – Join a High-Energy, Detail-Driven Team!

Are you an Accounts Payable Specialist who thrives in a fast-paced environment and takes pride in keeping financial operations smooth and accurate? Are you someone who enjoys solving problems, staying organized, and being a key contributor to a collaborative team? Then what are you waiting for?! Apply today! This is your opportunity to make an impact!

In this role, you’ll be at the heart of our accounting function—handling everything from invoice prep to vendor communication and ledger maintenance. You’ll work closely with a tight-knit team that includes a Controller, Accounts Receivable, Bookkeeper, and fellow Accounts Payable professionals.

Responsibilities :

  • Prepare all invoices for payment and process accounts payable checks, EFTs, and online payments.
  • Answer vendor inquiries promptly and professionally.
  • Reconcile processed work by verifying entries and comparing system reports to balances.
  • Charge expenses to accounts and cost centers by analyzing invoice / expense reports and recording entries.
  • Pay vendors by monitoring discount opportunities, verifying federal ID numbers, resolving discrepancies, and ensuring credits are received.
  • Pay employees by receiving and verifying expense reports and preparing checks.
  • Maintain accounting ledgers by verifying and posting account transactions.
  • Verify vendor accounts by reconciling monthly statements and related transactions.
  • Maintain historical records by scanning and filing documents.
  • Coordinate bank activities related to payables.
  • Order office supplies and maintain inventory levels.
  • Assist the Controller with special projects, accounts receivable, and administrative duties.
  • Provide internal and external customer support by phone, email, and messaging.
  • Work collaboratively in a team environment and take direction respectfully.
  • Perform other duties as assigned.

Essential Skills :

  • Administrative support
  • Data entry
  • Customer service
  • Proficiency in Microsoft Office
  • Experience with accounts payable
  • QuickBooks proficiency

    • Additional Skills & Qualifications :

  • Attention to detail and strong organizational skills
  • Proficient math and communication skills
  • Experience with Microsoft Teams, Great Plains Dynamics, and QuickBooks Desktop
  • Ability to learn new software quickly
  • 1–5 years of administrative experience in a similar role
  • Associate’s or Bachelor’s degree in accounting, finance, or related field (or equivalent experience)
  • Ability to work independently with a direct communication style

    • Work Environment :

  • You’ll be part of a collaborative team that values accuracy, efficiency, and mutual support.
  • The role requires working onsite three days a week in NE Portland and the remaining days in Tualatin.

    • Apply today or reach out to an Aston Carter associate for more information! Pay and Benefits

    The pay range for this position is $25.00 - $30.00 / hr.

    Eligibility requirements apply to some benefits and may depend on your job

    classification and length of employment. Benefits are subject to change and may be

    subject to specific elections, plan, or program terms. If eligible, the benefits

    available for this temporary role may include the following :

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off / Leave (PTO, Vacation or Sick Leave)

    • Workplace Type

    This is a fully onsite position in Tualatin,OR.

    Application Deadline

    This position is anticipated to close on Aug 31, 2025.

    About Aston Carter :

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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    Account Payable Specialist • Tualatin, OR, US