Administrative Support Associate I

Job Title :

Administrative Support Associate I

Requisition Number : RE51804

Department Name :

40833 : CCTS Clinical Research Dev & Ops Center

Work Location : Lexington, KY

Grade Level : 41

Salary Range : $15.83-25.30 / hour

Type of Position : Staff

Position Time Status :

Full-Time

Required Education : AA

Click here for more information about equivalencies : :

https : / / hr.uky.edu / employment / working-uk / equivalencies

Required Related Experience :

3 yrs

Required License / Registration / Certification :

None

Physical Requirements :

Sitting and / or standing for long hours at computer station; light lifting up to 25 lbs.; performing repetitive motion tasks; effectively communicating with individuals from diverse backgrounds.

Shift :

Weekdays, shifts can vary between 0700-0830 to 1600-1730 based on operational needs. Must be able to flex schedule to accommodate appointments.

Job Summary :

The Center for Clinical and Translational Science (CCTS) is seeking a highly motivated, experienced professional Administrative Support Associate I to support the faculty and staff of our fast-paced research center. The CCTS helps campus research professionals meet their goals and improve health outcomes across Kentucky communities.

Our vision is to foster collaboration and innovation in healthcare, education, research, and community partnerships. We are committed to advancing translational research that improves public health, particularly in regions with limited access to care.

Since its inception in 2006, the CCTS has invested millions of dollars into research funding and trainee support at the University of Kentucky through its commitment to funding innovative, early stage translational research. This role will support research engagement activities in collaboration with UK Healthcare.

This is a research participant facing position. Responsibilities for this position include the ability to efficiently and effectively manage inpatient and outpatient research visit flow at the front desk of the CCTS. Prioritize resources to ensure workflow optimization. Greet participants and escort to assigned rooms. Effective communication with faculty and research team members. Answer calls and respond to correspondence promptly and courteously, while maintaining privacy and confidentiality. Provide administrative support to the Clinical Research Unit (CRU) and ensure necessary resources are in place for protocol initiation. Maintain a working knowledge of each research protocol and their specific needs including but not limited to room type, location, special ancillary tests / equipment, or staff needed. Track CRU activities and manage system’s master list of protocols. Administrative support includes copying, scanning, filing, scheduling meetings and management of office and clinic / unit supplies.

The CCTS encourages all qualified candidates to apply.

Skills / Knowledge / Abilities :

Microsoft Office Windows, Excel, proprietary software (RABIT service center billing system, WebCAMP scheduling / tracking system, other software for workflow / tracking as determined by CCTS administration)

Does this position have supervisory responsibilities? :

No

Preferred Education / Experience :

Ambulatory Practice Management Certification preferred

Deadline to Apply : 12 / 08 / 2025

Our University Community :

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and / or drug screen.