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Document Coordinator

Document Coordinator

Invitation HomesDallas
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Who We Are

Invitation Homes is a fast-paced evolving publicly traded REIT that is pioneering a new industry with over 80,000 single family rental homes and a market capitalization of over $25 billion. We are a team of more than 1,400 associates who come from all walks of life. We call different communities “home,” but our shared values bind us together. Invitation Homes is a place where possibility lives.

The Document Coordinator is responsible for receiving, assembling, filing and managing all documents for acquired properties within a region.

The Document Coordinator is responsible for receiving, assembling, filing and managing all documents for nationwide acquisitions and dispositions.

Essential Job Duties and Responsibilities

  • Receive documents from brokers, processing them through our system in an organized manner.
  • Manages Dallas corporate deed signing / notarizing for Transaction Coordinators in the field.
  • Compile, scan and review documents and uploads documents into a digital file system.
  • Creates hard and electronic files for each property acquired.
  • Manages in-house document tracker.
  • Prepares wires for escrow money deposit and closing wires.
  • Prepares title invoices and deeds for payment.
  • Prepares wet signatures for necessary signatures.
  • Assists Transaction Coordinator with any additional duties.
  • Perform other duties as assigned.

Education and / or Experience

  • High School Diploma is required.
  • 2+ years of closing experience with a mortgage company or financial institution.
  • Proficient with Adobe Acrobat, MS Word, Excel, and Outlook.

    • Skills / Specialized Knowledge

  • Signing and Notarizing Deeds.
  • Strong verbal and written communication skills.
  • Ability and desire to work in a fast-paced environment.
  • Ability to work flexible hours.
  • Extremely strong organizational skills; ability to manage multiple priorities and deadlines.
  • Extensive experience with Title / Escrow closing and familiarity with related documents.
  • Extensive knowledge of the complete life cycle of a real estate transaction.
  • Familiar with state contract documents.
  • Must be detailed oriented and have strong oral and written communication skills.
  • Outstanding interpersonal skills; team-oriented.
  • Self-starter comfortable working in a fast-paced environment within a small organization.
  • Texas notary preferred.

    • Why Invitation Homes

    We stand for flexibility, opportunity, and a home that people can make their own. It’s as true for our associates as it is for our residents. Just like we help our residents live freer, we liberate our associates’ careers, too. Our associates know that at Invitation Homes goals matter, potential is unlocked, and careers thrive. Invitation Homes isn’t just a work place it is a possibility place. Invitation Homes offers the below to each new associate :

    Competitive pay and an annual bonus program for all associates

    Generous paid time off plans including vacation accrual, sick time, volunteer time, and standard and floating holidays

    401k with matching company contributions

    Awesome work environment with casual dress

    Team events and gatherings

    Employee resource groups : Together with Women, Asian Alliance, Black Collective, Juntos, Gen Next, and Open Invitation.

    Invitation Homes truly is where possibility lives, pour a new foundation here!

    Salary Range

    The salary range for this position is : $16.37 - $28.38, plus individuals may be eligible for an annual discretionary bonus. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications, location, and applicable employment laws.

    Compensation and Benefits

    To attract and retain top talent, we're pleased to offer competitive compensation and benefits, including :

    Annual bonus program

    Health, dental, vision, and life insurance

    Long-term and short-term disability insurance

    Generous paid time off plans include vacation accrual, sick time, standard holidays and floating holidays

    401(k) with company matching contributions

    Awesome work environment with casual dress

    Team events and gatherings (Pre- and Post-Covid)

    LI-JD1

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    Document Coordinator • Dallas