Job Description
Job Description
Salary : $43.28 per hour-$46.15 per hour
Position Summary :
The Senior Executive Assistant (SEA) to the CEO is a key member of the centralized executive support team, with primary responsibility for providing high-level, confidential administrative and strategic support to the Chief Executive Officer. While this role is part of a shared services structure supporting executive leadership, the SEA is dedicated primarily to the CEO, ensuring efficient day-to-day operations, streamlined communication, and proactive support aligned with the CEOs priorities and the associations mission.
This position plays a critical role in supporting governance, internal coordination, stakeholder engagement, and executive visibilitywhile contributing to the overall strength and collaboration of the executive support team.
Reports to : SVP, General Counsel
Supervises : n / a
Key Responsibilities :
Primary Support to the CEO
- Serve as the CEOs right handmanaging their calendar, correspondence, and daily priorities with discretion and efficiency.
- Coordinate complex travel arrangements, meeting logistics, and speaking engagements for the CEO.
- Prepare executive-level documents including briefings, board reports, talking points, and presentations.
- Anticipate needs, monitor deadlines, and proactively resolve scheduling or workflow conflicts.
- Manage the CEOs event calendar workflow, including tracking invitations, evaluating event relevance, coordinating scheduling with internal priorities, and ensuring adequate preparation and post-event follow-up.
- Support the CEOs presence at meetings and events by working with the Engagement team and ensuring stakeholder interactions remain appropriately balanced, allowing the CEO to maintain strategic visibility.
Centralized Executive Support Team Contribution
Collaborate with other executive assistants in the centralized support team to ensure cohesive coverage, standardized practices, and mutual back-up support when necessary.Participate in team meetings, shared projects, and continuous improvement initiatives within the executive support function.Assist with cross-functional tasks or high-priority initiatives at the request of the executive leadership team, while maintaining primary focus on the CEO.Collaborate with other executive assistants in managing an efficient enterprise event calendar.Board & Governance Coordination
In collaboration with the Corporate Governance Administrator, manage logistics and communication for meetings of the Board of Directors, including preparation of board packets, minute-taking, and coordination of follow-up actions.Act as liaison between the CEO and board members, ensuring timely and professional communication and delivery of materials.Project & Strategic Support
Track progress on CEO-led strategic initiatives and organizational goals; follow up with internal teams on action items as needed.Conduct research and gather data to support CEO decision-making, policy development, or public affairs efforts.Stakeholder & Relationship Management
Represent the CEO in communications with credit union leaders, association partners, regulatory agencies, and advocacy organizations.Manage inbound inquiries to the CEOs office and coordinate with internal departments for timely and effective responses.Administrative & Operational Duties
Process expense reports, reconcile travel receipts, and manage vendor relationships associated with the CEOs office.Maintain key contacts, files, and recordsboth digital and hard copyensuring accuracy, confidentiality, and accessibility.Draft and distribute internal messages, memos, and updates from the CEO.Qualifications : Required :
7+ years of progressive administrative experience supporting C-suite executives, with at least 3 years in a senior executive assistant role.Bachelors degree in business administration, communications, or related field and / or equivalent experience.Demonstrated ability to manage confidential information and complex schedules with professionalism and discretion.Exceptional writing, editing, and communication skills.Strong organizational skills and attention to detail in a fast-paced, mission-driven environment.Proficiency in Microsoft Office Suite, Salesforce, and video conferencing platforms.Proven ability to collaborate within a team structure while operating independently.Preferred :
Experience in a trade association or other relationship-driven organization.Familiarity with board governance, public affairs, or legislative advocacy environments.Working Conditions :
This position may require limited travel for board meetings, events, or CEO-related engagements.The role is primarily during regular business hours, with occasional evening or weekend commitments based on CEO priorities or events.