Program Specialist

City of ColumbiaColumbia, Missouri

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Job Description Summary

The purpose of this job is to assist in planning, organizing, implementing, and promoting programs and services. Coordinates special events and assists in program marketing and communications. Essential Duties and Responsibilities - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description

Coordinates and plans special events and programs, such as the Celebration of the Arts, Columbia Values Diversity Celebration, Make Music Day, Poetry Out Loud competition, Creative Kids Family Fun Fest, as well as other workshops throughout the year.
Implements marketing and communication strategies and initiatives, including conducting media interviews, developing promotional materials, creating newsletters, and producing content for social media platforms.
Assists with the Percent for Art Program, Public Art License Program, Commemorative Poster initiative, and call-to-artist activities. Assists in coordinating projects with artists and with public art collections management.
Establishes and fosters community partnerships.
Assists committees and commissions.
Performs records management and database maintenance.
Regular attendance is a necessary and essential function.
Performs other duties as assigned.

Supervisory Responsibilities

Job has no responsibility for the direction or supervision of others.

Human Collaboration and Job Impact - This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on organization, the department or unit objectives, the output of services, or employee or public satisfaction

Interactions may result in decisions regarding implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions.

Interactions have limited impact on the organization in terms of time, money, or public / employee relations.

Fiscal Responsibility

Position has no fiscal responsibility.

Education and Experience - An equivalent combination of education, training and experience will be considered Education and Experience

Bachelor’s Degree in Arts, Communication, Business, Public Relations, or related field.

1 to 3 years’ experience in arts, communication, business, public relations, or related field.

Licenses or Certifications

Valid driver’s license.

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position Knowledge of :

Public art.

Social media.

Event planning and fundraising methods.

General office practices and administrative procedures, records management, and administration techniques and procedures

Common design and business software applications such as Adobe Creative Suite and Microsoft Office.

Marketing and design methods.

English grammar, Associate Press style, and various communication media uses.

Skill in :

Communicating verbally and in writing to meet the needs of the audience.

Organizing work and managing time effectively.

Applying active listening and asking questions for understanding.

Ability to :

Handle difficult and stressful situations with professional composure and maintain effective interpersonal relationships.

Present information to small and large groups.

Conduct research and prepare reports.

Recognize, analyze, and solve a variety of problems.

Provide high levels of effective customer service.

Establish and maintain effective working relationships.

Regularly use a computer, software, phone and related office equipment.

Focus on tasks.

Work evenings and weekends as needed.

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job Work Environment :

Office or similar indoor enviornment – frequently / often

Outdoor environment – Sometimes

Exposures :

Individuals who are hostile or irate – Sometimes

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary.

Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and / or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Hours / Days General office hours are Monday – Friday from 8 a.m. – 5 p.m. Occasional evenings and weekends may be required. Starting Salary $20.24 / hr to $24.89 / hr (Minimum to Midpoint); Commensurate with training and experience. Pay Grade 106 Number of Positions Available 1 Deadline to Apply Open Until Filled Yes Special Instructions to Applicants This position is open until filled but with a preferred application deadline of Tuesday, September 2, 2025 .

HOURS : General office hours are Monday – Friday from 8 a.m. – 5 p.m. Occasional evenings and weekends may be required.

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Program Specialist • Columbia, Missouri