Executive Assistant

A bit about us :

Based in the Corona area, we are on the hunt for a highly organized, detail-oriented, and dynamic Executive Assistant to join our fast-paced manufacturing team. You will play a pivotal role in supporting our executive team, ensuring smooth operations, and contributing to the overall efficiency of our organization. This is a fantastic opportunity for a seasoned professional with a minimum of 5 years of experience in a similar role, who thrives in a challenging, innovative, and growth-oriented environment.

If this sounds like you apply below!

Why join us?

Medical, Dental, Vision Benefits

Bonus

Paid Vacation

Job Details

Responsibilities :

As an Executive Assistant, you will be entrusted with a wide range of responsibilities that include but are not limited to :

1. Providing comprehensive support to our executive team, including managing schedules, coordinating meetings, and ensuring timely communication.

2. Preparing and editing correspondence, reports, and presentations, ensuring the highest level of accuracy and professionalism.

3. Managing and executing various projects as assigned by the executive team, ensuring they are completed within the specified timeline and budget.

4. Coordinating travel arrangements, including itinerary planning, booking accommodations, and preparing travel documents.

5. Handling confidential information with utmost discretion, integrity, and professionalism.

6. Performing administrative duties such as filing, typing, copying, binding, scanning, etc.

7. Preparing monthly reports, providing critical insights, and assisting in decision-making processes.

8. Liaising with various departments to ensure seamless operations and effective communication.

Qualifications :

The ideal candidate for the Executive Assistant role should possess the following qualifications :

1. A minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably in the manufacturing industry.

2. Exceptional organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines.

3. Proficient in Microsoft Office Suite, particularly Excel, and have experience with monthly reporting.

4. Excellent written and verbal communication skills, with the ability to interact professionally with all levels of the organization.

5. A proven track record of managing complex schedules and coordinating meetings.

6. Strong problem-solving skills with the ability to think quickly and adapt to changing situations.

7. High level of discretion and confidentiality.

8. Ability to manage and execute projects efficiently and effectively.

9. Bachelor's Degree in Business Administration or a related field is preferred.

If you are a driven individual who is ready to take on a challenging yet rewarding role, we would love to hear from you. This is your opportunity to be a part of a dynamic team and contribute to our continuous growth and success in the manufacturing industry.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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