Office Coordinator

IMPORTANT NOTE : ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE OR WHO ARE REACHABLE ON THE CURRENT PAA EXAM NO. 1128 WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) OR LIST NUMBER WHEN APPLYING AND INDICATE IN YOUR COVER LETTER IF YOU ARE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly efficiently and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOFs Sheriffs Office serves and enforces court mandates orders of protection warrants decrees and property seizures. Additionally the Sheriffs Office conducts criminal investigations of real property fraud tax crimes and the trafficking of illegal and untaxed tobacco products and synthetic narcotics and monitors defendants referred by the courts for electronic monitoring.

Reporting to the Supervising Deputy Sheriff of the Manhattan Law Enforcement Bureau the Office Coordinator will provide essential administrative and clerical support to ensure the efficient operation of the Manhattan Law Enforcement Bureau. The selected candidate will support law enforcement personnel and management by overseeing administrative workflows and performing complex administrative duties in support of legal and operational functions.

Duties and responsibilities will include but are not limited to the following :

• Oversee administrative timekeeping functions including the review staff leave request submissions monitoring leave balances and ensuring accurate submission of timesheets.
• Answer telephone calls and emails; document and respond to inquiries ensuring accurate and timely communication.
• Interact with the public / respondents and gather necessary information to determine the nature and purpose of inquiries.
• Receive and process payments from the public including cash and non-cash remittances in accordance with agency procedures.
• Review and approve financial transactions including cash and non-cash payments ensuring compliance with agency and city fiscal procedures.
• Data entry and processing of law enforcement and legal documentation.
• Maintain oversight of both electronic and physical filing systems ensuring confidentiality accuracy and integrity of sensitive information.
• Conduct data entry and retrieval using Excel and other software applications across multiple systems to support daily operations.
• Liaise with county personnel and other Sheriffs Office units to coordinate and process requests related to law enforcement activities.
• Assist bureau management with preparing reports tracking key performance metrics and identifying opportunities for process improvement.
• Support tasks related to budgeting accounts management and general operational functions as needed.

Additional Information :

In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications :

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical / administrative experience one year of which must have been in an administrative capacity or supervising staff performing clerical / administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical / administrative experience including one year of the administrative supervisory experience described in 1 above; or

4. Education and / or experience equivalent to 1 2 or 3 above. However all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical / administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work : No

Employment Type : Full-time

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Experience : years

Vacancy : 1