Accounts Payable SpecialistCalPortland • Phoenix, AZ, United States

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Accounts Payable Specialist

CalPortland • Phoenix, AZ, United States

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Job Summary

The Accounts Payable Specialist is responsible for providing support to the Accounting Department and staff, acting as a liaison between Plant Operations and Corporate. This position also fills in for other administrative functions as needed.

Benefits

CalPortland is proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources : our employees. Your benefits are an important part of your overall compensation at CalPortland. That's why we give you a wide range of benefits to choose from.

Medical, Dental, Vision

low-cost premiums even for family coverage

Company-paid life / AD&D insurance

Company-paid short-term disability

Paid sick / vacation / holiday

401k / Company Funded Pension Program (program is dependent upon location and job type)

Employee Assistance Program (EAP)

Additional voluntary benefits

Responsibilities

Perform 3-way match reconciliation of material receipts, purchase orders, and vendor invoices; verify material deliveries and enter goods receipts in SAP

Code vendor invoices and submit to the corporate office for payment processing; resolve Goods Receipt / Invoice Receipt (GR / IR) discrepancies with the Corporate Accounts Payable department

Maintain accurate and up-to-date vendor records, including W-9s, payment terms, and contact information; process new vendor requests and ensure proper documentation

Reconcile vendor statements and respond promptly to vendor inquiries to resolve payment or inventory discrepancies

Collaborate with purchasing, receiving, and other departments to resolve discrepancies and support accurate inventory reconciliation and purchase tracking

Prepare and process aggregate billing, delivery tickets, and customer invoice adjustments, ensuring proper documentation and management of electronic files

Assist with month-end closing activities, including journal entries, AP-related reporting, and financial reconciliations

Maintain organized documentation to support audits, internal controls, and compliance standards

Provide SAP support for Goods Receipt / Invoice corrections and related purchasing functions

Perform administrative support duties, including answering calls, greeting visitors, distributing mail, maintaining office supply inventory, and keeping common areas organized

Assist with projects, reports, and events as needed

Other duties, as assigned

Education

High school diploma or equivalent

Requirements / Qualifications

Prior Administrative Accounting Experience

Understanding of accounting principles, financial policies and procedures

Excellent analytical skills with attention to detail for accurate data entry and reporting

Strong communication skills (both verbal / written) Spanish would be a plus

Ability to work independently and cooperatively with others (i.e., customers, prospective / current employees, vendors, etc.)

Must be able to multitask and be a team player

Flexibility to occasionally work outside of regular hours due to increased business

Motivated, self-starter with the ability to prioritize workload in an efficient manner

Follow up on unresolved issues

Prompt and upstanding attendance record

Ability to operate all types of office equipment (computer, fax, copier, scanner)

Excellent organizational skills

Preferred :

Construction industry experience

Conditions of Employment

#LI-EJ1

Location :

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