Administrative Assistant

Job Description :

This role provides administrative, scheduling, and operational support to a department that oversees a highly structured student program. The position serves as a central point of communication between students, leadership, faculty, and external stakeholders.

Job Title : Administrative Assistant

Location (city, state) : Lombard, IL

Industry : Non Profit

Pay : $45,000 – $50,000 annually (hourly role; compensation depends on experience)

Benefits : This position is eligible for standard benefits offered through Addison Group (medical, dental, vision and 401k)

Key Responsibilities :

• Maintain department records, calendars, databases, and documentation across multiple systems
• Coordinate schedules, meetings, agendas, minutes, space reservations, events, and department communications
• Support student-related processes including orientation preparation, handbook updates, advisor assignments, counseling coordination, evaluations, and annual reporting
• Act as a liaison between department leaders, faculty, students, and internal administrative offices
• Manage day-to-day administrative tasks such as mailings, announcements, housing updates, health office coordination, and distributing updated information to the campus community