Business Office Coordinator

Job Description

Job Description

Description :

Department : Administration

Reports To : Executive Director

FLSA Status : Exempt

Job Summary :

The Business Office Coordinator provides administrative and clerical support to the Assistant Executive Director in managing the community’s business office functions. This role assists with daily tasks related to LIHTC recertification, accounts payable, accounts receivable, payroll / timecard entries, resident billing, and employee file maintenance. The Business Office Coordinator helps ensure that records are accurate, organized, and compliant while supporting the Assistant Executive Director in carrying out business office responsibilities.

Duties and Responsibilities :

The following essential functions are the fundamental job duties of the position to be completed with or without appropriate reasonable accommodation.

• Support the Assistant Executive Director with maintaining accurate resident data in business systems, including move-in information, demographic updates, and billing reconciliation.
• Support and assist Assistant Executive Director with Low Income Housing Tax Credit certification and recertification or income verification process outlined in the community.
• Assist with accounts receivable tasks such as preparing billing statements, posting receipts, entering payments, and tracking aging reports.
• Process accounts payable invoices, maintain vendor files, and support expense tracking as directed.
• Provide clerical support for payroll by collecting and verifying timecards, preparing entries, and assisting with timely submission to corporate.
• Assist with new hire paperwork, onboarding, and employee personnel file maintenance to ensure completeness and compliance with company, state, and federal standards.
• Maintain orderly and secure business office files, records, and work areas.
• Provide general administrative support to the Assistant Executive Director and Executive Director, including report preparation, data entry, and document organization.
• Assist with audits, month-end reporting, and other business office functions as requested.
• Support special projects, clerical tasks, and community needs as assigned.
• Perform other duties as directed.

Requirements :

Minimum Qualifications

Required Behavior

Physical Demands