Office Associate

Job Description

Only permanent employees in the title and those that are reachable on the Clerical Associate Civil Service List are eligible to apply. Division / Program Summary : The Bureau of Child Care ensures that childcare services in New York City operate in compliance with the New York City Health Code and New York State Social Service regulations and are licensed or permitted as required by law. The Bureau routinely monitors childcare programs to protect the health and safety of children while in the childcare environment and actively works to improve and expand access to high quality programs which support early childhood development and learning. Position Summary : The Clerical Associate / Office Associate will provide support to the Bureau's administrative operations.

Job Duties and Responsibilities :

• Perform moderately difficult and responsible clerical work in maintaining and checking various records and filing, including scanning documents into electronic file, and support of records management systems.
• Conduct data entry and data retrieval using excel and other systems across multiple databases to support administrative operations.
• Assist in filing and tracking of e-Performance documents for employees (e.g., Tasks & Standards / Evaluation documents).
• Collect and file documentation for personnel actions (new hires, leaves of absence, promotions and separations).
• Schedule meetings and interviews, reserve conference rooms, notify participants and send confirmation for public facing activities.
• Ensure proper storage and handling of confidential information and update databases in accordance with protocols.
• Liaise with staff and leadership across borough offices, divisions and agency.
• Assist in special projects and perform other duties as assigned.

Why you should work for us :

Minimum Qualifications

Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience. Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https : / / studentaid.gov / pslf / .

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.