Office Coordinator (Phoenix)

Job Title : Front Desk / Office Coordinator

Location : Phoenix, AZ

Compensation : $21$23 per hour (temp-to-hire)

Benefits : This position is eligible for medical, dental, vision, and 401(k).

Industry : Event Services

Work Schedule : MondayFriday, 8 : 00 a.m.5 : 00 p.m.

Employment Type : Temp-to-hire, transitioning to permanent

Start Date : Immediate

Qualifications

13 years of administrative or reception experience

High school diploma or higher

Proficiency with Microsoft Office (Word, Excel, basic PowerPoint)

Organized, dependable, and attentive to detail

Ability to multitask and support multiple teams

Enjoys staying busy and contributing wherever needed

Positive, team-focused attitude without a thats not my job mindset

Nice to have : QuickBooks experience; comfort with basic Excel formulas

Job Description

Addison Group is seeking a Front Desk / Office Coordinator for our client in the event services industry. This role serves as the main point of contact for visitors and provides ongoing support to office operations and the accounting team. The ideal candidate is friendly, professional, and enjoys working in a collaborative, fast-paced environment. This position offers the opportunity to grow into different areas of the organization over time.

About Our Client

Our client is a well-established organization within the event services field, offering a family-oriented culture, strong employee tenure, and a supportive team environment. They foster collaboration through company activities, staff events, and a culture-focused atmosphere. Leadership is committed to recognizing strong performance and providing pathways for internal development.

Key Responsibilities

Front Desk & Visitor Support

Welcome and assist guests, vendors, and staff

Route calls and messages as needed

Handle front-door activity and greet walk-ins

Office & Administrative Support

Sort and distribute mail and manage package deliveries

Track office supply levels and coordinate replenishment

Maintain organized filing systems for vendors, customers, and internal documents

Support general office upkeep, including light tidying of shared areas

Accounting & Data Support

Provide light assistance with accounts payable / receivable tasks

Enter data, update spreadsheets, and assist with insurance verification

Maintain accurate information in internal databases

Technology & Document Coordination

Assist with document preparation, formatting, and simple reporting

Use Microsoft Office tools for administrative projects

Perks

Supportive, tight-knit team environment

Long employee tenure across departments

Internal opportunities to explore other functions such as accounting or audio / visual

Company activities, potlucks, and seasonal events

Informal year-end bonus consideration

PTO and sick time combined into one bucket (approx. two weeks in year one)

Additional Details

No background check or drug screening required

One- to two-round interview process

Good employment references required

Client is available to interview during Thanksgiving week

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.