Procurement Analyst, Bureau of Operations

OPEN TO PERMANENT PROCUREMENT ANALYST AND THOSE REACHABLE ON THE CIVIL SERVICE LIST OF PROCUREMENT ANALYST EXAM # 3114 MAY APPLY.

Bureau of Operations / PHL Labs is seeking to hire a Procurement Analyst.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO :

Initiate solicitation documents covering various methods of procurement including (but not limited to) micro purchases small purchases and intergovernmental purchases.

Generate and perform tasks through PASSPort for oversight reviews and approvals.

Utilize various Citywide procurement-related systems including Archibus Financial Management System (FMS) PASSPort Small Business Services M / WBE Online Directory Central Storehouse requisitions and various internal systems for managing procurements and invoices.

Review of procurement documents verifying descriptions & specifications for accuracy ensuring conformity & oversight compliance; in compliance with Procurement Policy Board Rules & applicable oversights.

Support M / WBE initiatives; and perform other related assignments and special projects as may be required.

Follow up on problems regarding delivery of goods and services and prepares periodic progress reports on procurement status.

Makes reports on contractors performance.

Acts as primary liaison between the agency and contractors vendors and business representatives.

Maintain and track contract and payment records.

Responsible for inventory management in Archibus.

May supervise subordinate staff.

PREFERRED SKILLS :

A minimum (3 - 5) years experience in a supervisory capacity in maintenance or plant related position.

For appointment candidates will be required to possess a Motor Vehicle Driver License valid in the State of New York. This license must be maintained for the duration of employment.

Why you should work for us :

• Benefits : City employees are entitled to unmatched benefits such as :

oa premium-free health insurance plan that saves employees over $10K annually per a 2024 assessment.

oadditional health fitness and financial benefits may be available based on the positions associated union / benefit fund.

oa public sector defined benefit pension plan with steady monthly payments in retirement.

oa tax-deferred savings program and

oa robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

Established in 1805 the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S. dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone regardless of age background or location can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition anti-tobacco support chronic disease prevention HIV / AIDS treatment family and child health environmental health mental health and social justice initiatives. As the primary population health strategist and policy authority for NYC with a rich history of public health initiatives and scientific advancements from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process contact Sye-Eun Ahn Director of the Office of Equal Employment Opportunity at or .

PROCUREMENT ANALYST - 12158

Qualifications :

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods services construction or construction-related services or professional technical or administrative experience in contract negotiation / management; or

2. An associate degree or completion of 60 semester credits from an accredited college and 18 months of satisfactory full-time professional experience as described in 1 above; or

3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in 1 above; or

4. A combination of education and / or experience equivalent to 1 2 or 3 above. College education may be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an accredited college for 6 months of experience. However all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in 1 above.

SPECIAL NOTES :

To be eligible for placement in Assignment Level II individuals must have after meeting the minimum requirements either one year served at Assignment Level I or one additional year of the experience described in 1 above.

To be eligible for placement in Assignment Level III individuals must have after meeting the minimum requirements either one year served at Assignment Level II or two additional years of the experience described in 1 above at least one year of which must have been supervisory or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work : No

Employment Type : Full-time

Key Skills

Purchasing,Procurement,Vendor Management,HR Sourcing,Lean,Pivot tables,SAP,Asset Management,Supply Chain Experience,Microsoft Excel,Financial Management,Contracts

Experience : years

Vacancy : 1