Information Specialist

The Information Specialist plays a central role in developing and overseeing the effective organization accessibility and long-term preservation of technical and operational information at DKIST. Working across teams this position will administer and manage document control systems records retention and data governance processes to support operations manage change and preserve institutional knowledge. This position streamlines the way information is created stored accessed and shared enabling staff to work more efficiently.

Special Functions

• Support staff with management and organization of data in Confluence.
• Evaluate audit and strategically organize team documentation to ensure consistency and findability.
• Design and implement archiving strategies for historical and legacy documents.
• Guide and advise teams in structuring their documentation to meet organizational standards.
• Change management support : provide access to relevant as-builts hazard analyses performance analyses etc.
• Proficiency with document management systems such as Google Drive Dropbox SolidWorks and any applicable systems.
• Oversee document control processes for engineering drawings safety records procedures and configuration-controlled documents.
• Administer and continuously optimize and enhance information management platforms (e.g. electronic document management systems collaboration tools and archives).
• Expected to take initiative in their professional development by seeking feedback improving skills and identifying areas for personal growth. This includes participating in training opportunities and development programs provided by the organization.
• Contribute to a collaborative respectful and productive workplace by maintaining open communication supporting team efforts and fostering a sense of belonging within the team.

General Functions :

Other duties as assigned.

Requirements

Preferred Education / Experience / Skills / Abilities :

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties responsibilities and skills required by personnel so classified. This Institute promotes Equal Employment Opportunity workplace that includes reasonable accommodations to otherwise qualified disabled applicants and employees.

Work Environment :

This position operates in a professional office environment and routinely utilizes standard office equipment including computers phones and copiers. The work environment is generally quiet and may involve working in close proximity to others depending on the needs of the specific function.

Salary Range :

$ . The final salary will depend on skills qualifications and experience.

AURA offers an excellent benefits package including paid time off and retirement plan contributions competitive salary commensurate with experience and a very attractive work environment. Details on benefits can be found at to Apply

Apply by November 10 2025 for priority consideration. This position will remain open until it is filled. Please submit a cover letter and a CV or resume PDF files preferred. Please name any attachments with the following format : Lastname Docname.

Individuals needing assistance with the employment process can request assistance at

Required Experience :

IC

Key Skills

Information Management,HIPAA,FIPS,Records Management,Windows,System Security,NIST Standards,IT Support,DIACAP,Medical Records,FISMA,RMF

Employment Type : Full-Time

Experience : years

Vacancy : 1