Event Marketing Coordinator

ProPivotalBoston, MA

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Event Marketing Coordinator

Job Summary

Our partner, a world leader in travel planning is looking to hire an Event Marketing Coordinator. The Event Marketing Coordinator will play a critical role in planning and executing corporate events. This hands-on role involves end-to-end event management, including registration, logistics, staffing, and on-site execution. The role offers opportunities for travel and career growth within a dynamic, high-energy team.

Pay for this role is $35 / hour

Key Responsibilities

Plan and execute corporate events (up to 100 attendees), including tradeshows, conferences, and workshops.
Manage event registration platforms, attendee lists, and event check-ins.
Coordinate event logistics, including vendor management, venue setup, and on-site troubleshooting.
Work closely with the Destination Management Team to handle event inventory and shipments.
Lift and transport event materials (up to 50 pounds), including swag and inventory, at the Needham, MA headquarters.

Requirements :

1+ years of experience managing corporate events end-to-end (tradeshows, conferences, workshops).

Experience using any event registration software such as Cvent, Evenium, RainFocus, or similar.

Must have a valid unexpired passport

Ability to get to the Needham office for meetings

Ability to lift up to 50 pounds

Nice-to-Have Experience

Experience working in a global event environment.

Preferred Skills

Proficiency in Excel & Google Sheets for attendee tracking and logistics management.

Experience with project management tools (e.g., Asana, Trello) for workflow coordination.

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Event Coordinator • Boston, MA