Event Technology & Logistics Coordinator

The Event Technology & Logistics Coordinator plays a critical role in supporting the event technology and logistics needs of the University Advancement Special Events team. Under the direction of the Associate Director Events Technology & Logistics this position will provide Cvent support registration project management and logistics assistance for University Advancement in donor alumni and parent special events.

LMU believes that diversity and excellence go together; therefore we seek to hire individuals who have a significant potential for cultural contribution in the workplace and a commitment to working effectively with colleagues and donors from diverse backgrounds.

• For full consideration please upload a cover letter and resume in the attachments section.

Position Specific Responsibilities / Accountabilities

Serve as a registration lead for the department which entails building registration sites tracking event participation troubleshooting registrant questions sending mass email communications liaising with appropriate university personnel for registration site deliverables copyediting and evaluating the success of events (i.e. generating participation reports revenue reports post-event data analytics) (40%)

Assist with maintaining accurate inventory counts ordering supplies reconciling Workday charges preparing / tracking shipments for non-local events etc. (30%)

On-site event support including on-site event check-in management payment processing as well as event setup / breakdown. (20%)

Support pre-event preparation (such as securing technology rentals configuring devices etc.) and coordinate day-of operations (e.g. tech deliveries troubleshooting volunteer training etc.). (5%)

Perform other duties as assigned or requested. (5%)

Loyola Marymount University Expectations

Exhibit behavior that supports the mission vision and values of the university. Communicate and employ interpersonal actions that model high standards of professional responsible accountable and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

Bachelors degree in a related field or equivalent experience. Incumbent will be expected to continue upgrading knowledge skills and abilities needed to keep abreast of regulation / policy changes.

Two years of related job experience providing administrative project coordination and / or logistics support preferably in an event-related industry.

Experience building and managing Cvent registration sites and Cvent Certification preferred.

Highly proficient with Microsoft Office Suite (including Word Excel Outlook and PowerPoint)

CRM database accounting and project management software experience preferred (SmartSheet Asana Salesforce Ellucian Advance Workday QuickBooks etc.).

Good interpersonal skills needed to interact with a wide diversity of clients vendors and constituents who attend university events.

Knowledge of event planning specifically event logistics staffing and scheduling / timeline development.

Ability to thoroughly follow-through with tasks and complete projects on time.

Organized detailed-oriented and accurate with the ability to prioritize and work on several events / projects simultaneously while demonstrating flexibility in working with last minute changes.

Strong verbal and written communication skills including but not limited to the ability to comprehend edit and create well-written instructions business correspondence and marketing copy.

Ability to anticipate the needs of project leads and event managers and develop deliverables copy documents advance.

Ability to remain calm and professional in a fast-paced rapidly evolving deadline-driven environment.

Must be a self-starter and able to work independently and as part of a team.

Must be a good problem solver and intuitive thinker while exercising good judgement.

Ability to work with highly confidential information with discretion and a strong sense of protocol in communicating with prominent individuals and showcase great customer service skills.

Some evening and weekend hours required.

Frequently stand / walk sit perform desk-based computer tasks and use a telephone.

Occasionally kneel / crawl twist / bend / stoop / squat grasp lightly / fine manipulation and grasp forcefully lift / carry / push / pull objects that weigh up to 50 pounds.

Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

Able to comply with university requirements for cart certification

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of this position.

Reasonable Expected Salary :

$26.44 - $27.88 / hour

Salary offer commensurate with education and experience.

#HERC# #HEJ#

Staff Regular

Salary range

$25.87 - $32.31 Salary commensurate with education and experience.

Please note that this position is not eligible for visa sponsorship now or in the future.

Loyola Marymount University a Carnegie classified R2 institution in the mainstream of American Catholic higher education seeks outstanding applicants who value its mission and share its commitment to inclusive excellence the education of the whole person and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal state and local law. We invite all persons in the full diversity of their being life experience and beliefs to apply. (Visit for more information.)

Required Experience :

IC

Key Skills

Time Management,Marketing,Customer Service,Google Docs,Organizational skills,Expense Management,Hospitality Experience,Upselling,Event Planning,Events Management,Event Marketing,Project Coordination

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 25 - 32