Assistant Analyst

Patriot Enterprises LLCNorfolk, VA, US

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Job Description

Duties and Responsibilities

Assist with the cradle to grave preparations for Mission Readiness Exercise (MRX) training, Joint Planners Courses (JPC), and Joint Task Force Headquarters Forming Courses (JTFHQ FC) including supporting the execution of those training / courses
Support and produce documentation for MRX working groups
Establish and maintain administrative supplies required to support training requirements
Support MRX, JPC, and JTFHQ FC events network and building access
Provide support to manage and track funds expended on printing of publications
Review, de-conflict, and approve reservation requests for the usage of workspace
Perform verification and ensure the accuracy of rosters produced to support participation and attendance at coordinated events
Coordinate IT support for various training events, including but not limited to performing basic database search functions, ensuring student file sharing is enabled, and complete file management tasks
Collect and collate data from surveys and perform basic math equations (e.g. calculating percentages)
Assist in timely and accurate material packaging, processing, and shipping support
Ensure complete, accurate, and timely changes to documentation managed under clerical controls authority
Ability to travel and support training exercises, JPCs, and JTFHQ FCs
Other duties as assigned and required

Education

High School Diploma

Minimum Qualifications

Minimum of 3 years of administrative / human resource experience

Military experience and time on a joint staff or in a joint environment preferred

Ability to produce clear and cohesive notes in support of working groups

Perform all functional duties independently

Communications and comprehension skills in English, both oral and written

Ability to coordinate and communicate with Government leadership

Conduct quality control efforts to ensure effectiveness and customer satisfaction

Possess the capability to articulate well

Proficient with Microsoft Office products including Teams and SharePoint 365 or other collaboration software

Demonstrated capability to perform administrative work

Self-starter and good time management skills

S. citizenship required

Extensive background investigation required

Physical Requirements :

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical requirements can typically be characterized as sedentary : work involves exerting up to 10 lbs. of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects

Driving to offsite events at varying distances is required

General Office Demands :

Must be able to operate general office equipment including but not limited to : computer, phones and related media and information devices on most or all workdays

Ability to communicate and interact with others, both in person and / or by telephone to conduct business

Working under time pressure

Working rapidly for long periods to meet deadlines

Must be able to travel as needed and adhere to company travel policies and procedures

Major Job Activities and Required Skills / Knowledge / Abilities

Expert knowledge of MS Office software (Outlook; Word; Excel; PPT)

Manage multiple concurrent tasks

Ability to perform under stress

Reading and comprehension

Writing and reporting using program specific templates

Problem solving

Confidentiality

Customer contact

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Assistant Analyst • Norfolk, VA, US