Internal Event Planner, NC Region

Position Overview

The Internal Event Planner leads the planning and execution of site wide company events both small and large sizes. This role manages end to end planning and execution of events along with managing a wide range of internal- and potentially external relationships and stakeholders. This role as internal event planner is pivotal in creating an engaging environment for all employees. The role requires a people-focused self-motivated and collaborative professional who is organized detail-oriented able to multitask and hands-on.

Company Overview

FUJIFILM Biotechnologies is building the future of bioproduction in Holly Springs North Carolina. By end of 2025 well open North Americas largest end-to-end CDMO biopharmaceutical manufacturing facility offering drug substance production fill-finish and packaging under one roof.

Were looking for passionate mission-driven people to help us realize this exciting vision and deliver the next vaccine cure or therapy. We offer a dynamic work environment and were proud to cultivate a culture that will fuel your purpose energy and drivewhat we call Genki. Ready to shape the future of medicine Lets transform healthcare together!

Holly Springs North Carolina combines small-town warmth with proximity to Raleighs thriving tech scene making it the perfect blend of community and opportunity.

Fujifilm is globally headquartered in Tokyo with over 70000 employees across four key business segments of healthcare electronics business innovation and imaging. We are guided and united by our Group Purpose of giving our world more smiles. Visit : Description

What Youll Do

Plans and organizes internal events which includes but is not limited to researching and hiring vendors aligning agendas and speakers booking venues planning transportation inviting participants planning activities packing event materials and creating name badges and signage.

Communicates directly with stakeholders throughout the event planning process to provide updates align on event goals coordinate guest list and vendor specifications and ensure all parties understand relevant information and details.

Collaborates and coordinates / project manage extensively across our many functions to execute evets including but not limited to : Internal Communications Facilities Safety (EHS) Procurement our People First Committee External Relations our Executive Assistants and key stakeholders.

Meets with leaders and executives as necessary to discuss and plan event specifications such as scope format budget administrative details and special requirements.

Negotiates contracts with venue personnel caterers A / V providers and other vendors to acquire necessary services and activities for events while meeting budgetary objectives.

Plans Monitors Host and executes events from preparation and set-up through teardown / clean-up to ensure adherence to planned format compliance with regulations resolution of issues and overall satisfaction of participants.

Performs post-event tasks promptly such as evaluating with stakeholders to ensure satisfaction reviewing invoices and bills approving payments and documenting issues and resolutions.

Evaluates potential locations providers vendors and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve stakeholders.

Performs other duties as assigned

Basic Requirements

High School Diploma or GED with 9 years of progressively responsible experience OR

Bachelors degree in communications or other related area with 5 years of experience in event management or related field

3 years of experience in corporate events events management or at event agency

Previous onsite event experience

Preferred Requirements

Experience working with all levels of management including executives

Experience managing a high volume of projects events and vendors

Experience supporting multiple events of varying sizes at any one time

Prior experience in fast-paced environment with competing deadlines

Experience in project management and proven ability to drive events from idea to execution involving a number of collaborators.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

• Ability to stand for prolonged periods of time
• Ability to sit for prolonged periods of time
• Ability to conduct activities using repetitive motions that include writs hands and / or fingers
• Ability to conduct work that includes moving objects up to 10 pounds

To all agencies : Please no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms / employment agencies to any employee at FUJIFILM via-email the internet or in any form and / or method will be deemed the sole property of FUJIFILM unless such search firms / employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired no fee or payment of any kind will be paid.

EEO Information

Fujifilm is committedto providing equal opportunities in hiring promotion and advancement compensation benefits and training regardless of nationality age gender sexual orientation or gender identity race ethnicity religion political creed ideology national or social origin disability veteran status etc.

ADA Information

If you require reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to our HR Department ().

Key Skills

Sales Experience,Time Management,Marketing,Catering,Hotel Experience,Organizational skills,Hospitality Experience,Event Planning,Events Management,Eloqua,Event Marketing,negotiation

Employment Type : Unclear

Department / Functional Area : Operations

Experience : years

Vacancy : 1