Office and Property Coordinator

The Office & Property Coordinator is a hybrid position that blends property coordination responsibilities with administrative support for both the office and field teams. This role is ideal for someone who is naturally organized self-sufficient and thrives in a fast-paced environment with changing priorities.

Youll take full ownership of our rental property coordination process from handling tenant communications and coordinating maintenance to managing listings and preparing lease addition youll serve as the go-to support for our project managers office team and leadership helping with scheduling errands document handling and other key tasks that keep the business running smoothly.

This is a high-trust high-impact role with direct access to the leadership team and opportunities for growth across departments.

Pay : $22-27 / hr

In-Office 5 days a week Monday-Friday

Key Responsibilities :

Rental Property Coordination

Serve as the main point of contact for all tenant communications (calls emails inquiries)

Manage maintenance requests coordinate service calls and track resolutions

Handle rental listings and conduct property showings as needed

Draft and issue lease agreements and maintain property records

Schedule and assist with property inspections walkthroughs and move-in / move-out processes

Enter tenant data insurance and fees into our property management software

Maintain quarterly inspection schedules and documentation

Office & Project Support

Answer and direct inbound calls and general inquiries

Support the project management team with document filing material research printing plans etc.

Assist in managing warranty calls for past home builds including logging issues and coordinating repairs

Track and manage inventory of materials and purchases for active projects

Schedule internal meetings appointments and service visits for staff

Managing website updates and social media

Assist with purchases returns and vendor coordination

Maintain office organization and supply stock

Run occasional company-related errands

Provide administrative support to the COO and other team members as needed

Who You Are

A dependable team player who enjoys supporting others and staying organized

Comfortable wearing many hats and juggling tasks from multiple departments

Detail-oriented adaptable and calm under pressure

Proactive in solving problems and taking initiative without being micromanaged

Genuinely cares about doing great work and contributing to a collaborative team

Brings excellent customer service skills both over the phone and in person youre someone who makes clients and teammates feel heard and cared for

Qualifications

3 years of administrative or customer service experience (required)

2 years of experience using Microsoft Office (preferred)

Strong communication and interpersonal skills (written and verbal)

Ability to work independently and prioritize tasks effectively

Must have reliable transportation a valid drivers license and clean driving record

Spanish speaking is a plus

Experience in construction or property management is helpful but not required well train the right person

Required Experience :

Key Skills

Apple,Animal Care,Freelance,Data Management,Humming Bird

Employment Type : Hourly

Experience : years

Vacancy : 1

Monthly Salary Salary : 22 - 27