Administrative Assistant

Administrative Assistant

In partnership with the Operations teams, the Administrative Assistant will be responsible for providing support to senior leaders and the overall site. With supervision, the employee will help ensure that the site operates smoothly and productively.

Responsibilities

Answering the main company phone line and relaying messages as necessary.

Greet and register visitors. Notifying and escorting visitors to colleagues.

Prepare for client visits by reserving and setting up conference rooms, providing supplies (agendas, pens, water, coffee, etc), and cleaning up the conference room at the end of the visit.

Provide administrative support for the site head and other senior leaders as needed.

Maintaining individual as well as site and corporate calendars.

Assist with conference room reservations for colleagues and business partners.

Scheduling, coordinating, and executing hybrid (in-person / virtual) meetings for the site.

Creating documents and presentations using Word and / or PowerPoint as directed.

Maintain copy machines, breakroom supplies, and coffee service.

Assists to organize and execute site events such as company lunches, holiday parties, picnics, birthday celebrations, etc.

Compiling and processing reimbursement forms.

Other miscellaneous duties as assigned.

Qualifications

High School Diploma / GED required

Experience in and / or knowledge of biotech or pharmaceutical industry is a plus

Knowledge / Skills / Abilities :

Ability to handle day-to-day activities for busy departments while meeting important deadlines on a variety of projects.

Must have an interactive and collaborative approach while on the job.

Ability to work well in a team environment.

Must have excellent attention to detail, organizational and time management skills.

Ability to identify process improvements and make constructive suggestions for change.

Proficient in MS Word, Excel, PowerPoint, and Outlook.

Clear and professional, written, oral, and interpersonal skills.

Must be able to speak, understand, read, and write English proficiently.

Physical Requirements

Significant standing and walking

Clarity of sight and hearing

Anticipated salary range : $24.72 to $31.95

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.