Student Organization Assistant

Posting Details

Student Title Classification Information

Quick Link

Job Number

SE161224

Position Information

Department or Unit Name

SE - Student Organizations

Position Headcount

Position Title

Student Organization Assistant

Academic Year

Academic Year 2025-2026

Term or Semester

All Academic Year

Is this Role for an Undergrad or Grad Student?

Undergrad

Anticipated Pay Range

$16.50 - $16.50

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done?

Orange

Approved Supervisor

Sydney Nomura

Supervisor Email

snomura@chapman.edu

Scheduling

Please use dates within Chapman Academic Calendar

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Desired Start Date

01 / 12 / 2026

Projected End Date

05 / 22 / 2026

Average number of hours per week

Up to 10 Hrs

Position Summary Information

Job Description Summary

Provide general admin / office support.

Responsibilities

• Assist 15-50 clubs within a specified category, addressing needs specific to their club's purpose and structure
• Respond to all communication from clubs and organizations within 24 hours of receiving the correspondence
• Work alongside professional staff to develop, plan, and implement trainings and meetings for club and organization leadership (including executive members and faculty / staff advisors as needed)
• Prepare agendas for and facilitate President's Meetings once a month
• Promote the use of and oversee Panther Connect portals, ensuring that organizations have an updated profile
• Maintain an accurate and updated record of club / organization status and contact information
• Assist clubs within a specified category in re-recognition process each semester
• Check and process Engage forms as needed
• Advise and support clubs and organizations in planning events
• Assist student organizations in upholding all University policies regarding event planning
• Check 25Live and approve or deny student organization room scheduling requests within a specified category
• Assist with planning and implementing the Student Involvement Fair in Fall and Spring semesters
• Advise and support clubs and organizations in recruiting members
• Assist in coordination of any student organization award / recognition efforts
• Act as primary liaison between Department of Student Engagement and student organizations
• Assist in Department of Student Engagement department-wide events

Assist in other duties as assigned

Required Qualifications

Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.

Desired Qualifications

Special Instructions to Applicants

Budget Information

Is Federal work-study required?

Yes