Administrative Assistant

Salary : $25.00 - $29.00 Hourly

Location : Salt Lake County, UT

Job Type : Full Time

Job Number : 46965

Agency : 670 Department of Commerce

Unit : 2500 DOPL - Section 2

Opening Date : 11 / 07 / 2025

Closing Date : 11 / 13 / 2025 11 : 59 PM Mountain

FLSA : Non-Exempt

Recruiter : Tehra Gorski, tgorski@utah.gov

# of Openings : 1

Location : Division of Professional Licensing (DOPL) - 160 E. 300 S. Salt Lake City, Utah 84111

Schedule Code Description : 12-month probationary period.

Background Check : You must successfully pass a criminal history check.

Schedule Code : B - Competitive Career Service - Employment in this position requires a probationary period.

Benefits : This position is eligible for a full benefits package. See benefits tab below for details.

EEO Statement : The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Job Description

Would you like a position where your initiative and proactive support are valued above all else? Is your organizational skill set sharp enough to seamlessly handle the complex operations of a state regulatory agency? Are you ready to become the indispensable administrative partner for our Directors? If yes, apply today!

This position is with the Department of Commerce, Division of Professional Licensing (DOPL)

ROLES AND RESPONSIBILITIES

In this position, you will provide critical support to the Division Director, the Assistant Division Director, and the office, ensuring smooth operations and effective communication. You will be the Administrative Assistant for the Multidisciplinary Health & Services section of DOPL. Your responsibilities will include, but are not limited to, the following :

• Strong organizational skills and attention to detail :

Calendar Management, managing the Assistant Division Director's schedule, coordinating meetings, interviews, appointments, and travel arrangements.

Handling phone calls, emails, and inquiries from colleagues, other government officials, and the public.

Meeting Preparation, Preparing agendas, materials, and presentations for meetings. Taking accurate minutes during meetings and distributing them to the relevant parties.

Coordinating and facilitating meetings, ensuring compliance with all relevant laws and regulations. Working closely with the Directors to prepare meeting materials, agendas, and minutes, and to address any legal or procedural questions that arise.

New Hire and Employee Transitions, coordinating the onboarding process for new hires, including paperwork, equipment setup, and introductions. Managing offboarding procedures, ensuring a smooth transition for departing employees, and proper handling of State property.

Special Projects, assisting with special projects and initiatives as assigned by the Divisions.

MINIMUM REQUIREMENTS

PREFERRED

WHY YOU SHOULD JOIN OUR TEAM

The Division of Professional Licensing provides you with an opportunity to work with a great team of professionals responsible for strengthening trust in Utah's professional workforce through effective licensing, balanced regulation, and consumer engagement in the State of Utah. This position will provide you with a variety of responsibilities and job satisfaction, knowing you have played a part in protecting the public. For more information about our division, please visit

AGENCY

The Utah Department of Commerce is the licensing and registration agency for Utah's professional and business community. Commerce's mission is to strengthen trust in Utah's commercial activities. Commerce does this through regulation, enforcement, and education. Commerce has eight divisions, representing various economic industries. You can learn more about the agency by visiting the

BENEFITS

to view details.

3 medical plan options. Choose a Traditional or High Deductible Health Plan. There is an Opt-Out Cash Benefit option for those that have other medical insurance coverage.

Employees who have any service credit with an employer covered by the Utah Retirement Systems prior to 7 / 1 / 2011 are in the Tier I Public Employees System.

Tier 2 Hybrid Retirement System. Employer contributes an amount equal to 10% of your salary between both plans (pension and 401(k))

Annual leave and sick leave are accrued at 4 hours per pay period each (4 hours annual, 4 hours sick).

Supplemental Information

Benefits :

The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page : To access a Total Compensation Calculator in Excel format click

FMLA General Notice :

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01

The interview selection process is based on your answers to the application questions. Your answers to the questions on this application must be supported by your resume or work history otherwise you may not receive credit. Failure to answer the application questions completely and appropriately may result in disqualification. "See resume" or "see work history" are not acceptable answers to any question. Do you understand and agree to follow the above statement?

02

This position requires the successful candidate to report to the office daily - this position is not eligible for remote work.

03

Do you have experience working under the specific job titles of Administrative Assistant, Executive Assistant, and / or Office Assistant?

04

How many years of administrative experience do you have? (To qualify, this must include customer service, maintaining records, data entry, drafting correspondence, etc.).

05

Briefly list the administrative functions you performed and where you gained this experience. Type NA if you selected None.

06

From the list below, select all that apply to your computer skills.

07

From the list below, please select all that apply to your professional experience.

08

Please provide brief details to support your selection above. Examples : Where / when you received your paralegal certificate. Where, when, and for how long did you work in a legal office? What government agency or public sector organization did you work for, and how long? What accounting education, training, and experience do you have? Type NA if you selected None of the above.

09

From the list below, select what accurately represents your professional experience.

10

From the list below, please select all that apply to your professional experience.

11

Please indicate how you heard about this specific job posting.

Required Question