Office Manager

Job Description

Job Description

We are seeking a highly organized and detail oriented Office Manager to provide comprehensive administrative support to the team while ensuring the smooth and efficient operation of the office. This position will oversee daily operations, ensuring departmental objectives are being achieved. This role involves planning, organizing, and leading the team to meet goals and improve overall productivity and efficiency.

We are looking for someone that can self-direct and have the initiative to identify tasks that need to be completed throughout the day. You must be comfortable with taking orders and executing on projects.

Qualifications :

Advanced computer skills including Office365, Microsoft Word, Excel, PowerPoint, Outlook, CRM and proprietary inventory management software

Quick learner with aptitude for new systems and programs

Exceptional organizational and time-management skills with the ability to prioritize multiple projects in a deadline-driven environment

detail oriented communication skills, both written and verbal

Demonstrated leadership skills with an aptitude and willingness to effectively train others

Demonstrated high skill with editing, and utilizing proper grammar and spelling

Demonstrated initiative and problem-solving ability with minimal supervision, knowing when to seek clarification and lead by example.

60 WPM typing speed required

5+ years related experience including at least 2 years in a management and / or supervisory role

Responsibilities :

Oversee daily office operations and workflow

Maintain customer and vendor records using our CRM and inventory management systems

Create packing slips, invoices and purchase orders in Fishbowl

Work with our warehouse team to assist with managing shipments and deliveries

Maintain organized systems for document management and follow-up on outstanding items

Coordinate tradeshows and travel for the sales department

Monitor and replenish office supplies and maintain inventory records

Ensure office procedures and standards are followed and maintained

Track ongoing tasks and projects sending the team reminders and assisting with resolving roadblocks

Assist management with delegating tasks to the appropriate team members

Develop and implement strategies to improve team performance

Communicate goals, updates, and other important information to team members and leadership

Assist the sales department with quotes, vendor orders, and shipping costs

Complete monthly inventory of products and marketing materials

Assist with domestic shipping tasks such as sending tracking, and updating systems with logistics details

Email vendors professionally for pricing, lead times, and freight details

Maintain and organize office files, records, and documentationAdministrative Office, Microsoft Excel, Sales Support, Manage Vendor Relationships, Trade Shows, Typing 45 - 60 WPM