Accounts Payable Specialist

GENERAL SUMMARY

The Accounts Payable Specialist is responsible for leading the accounts payable team on a daily basis with an objective of ensuring that all accounts payable operations are completed accurately, timely and in compliance with applicable state, federal and city regulations. The Accounts Payable Specialist will be constantly striving for a more effective and efficient process by working with club managers and outside vendors.

This is a hyrbrid role.

Our Culture

Our unique culture is at the heart of all we do and is guided by our values and behaviors. It's what we expect of ourselves and each other every day. We call it our "Code of Culture".

Our Code of Culture includes Our Mantra, Our Actions We Live By, and Pete's Promise :

Our Mantra :

Respect The Past

Accept Responsibility

Pay it Forward

Our Actions We Live By :

Actions We Live By. It's who we are when we step into our full power.

Keep It Real. Always. We need open and honest discussions. We need courage to speak up and to call things out that aren't good enough. And we navigate tough conversations with empathy and grace.

Think Ahead. Be An Owner. Always be proactive, not reactive; be on the front foot. If we want to be an owner of this business, we must act like it!

Stay Humble. Hustle Harder. Show up and do the hard workBe a gritty, roll-up-your-sleeves kind of crewKnow it's never about one person-we are a part of a powerful team.

One Team. One Voice. Be ONE united team. When we move in the same direction, there are no limits to what we can accomplish.

Be Curious. Ask Why. Stay member curiousWe seek to understand, and we never settle. We ask questions to truly understand the core of a matter.

Pete's Promise : Service Forward

Ruthlessly Consistent

Do the Right Thing

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

PRIMARY JOB FUNCTIONS

• Administer, oversee, and approve the processing of all accounts payable, including interact with department heads and business owners, as needed
• Review and respond to vendor inquiries and statements, and coordinate payments.
• Process vendor invoices in an accurate and timely manner including ensuring all invoices are properly coded and approved according to company policies
• Reviews and processes approved expense reports in Concur ensuring all expenses are properly supported and within company policy in an accurate and timely manner.
• Reconciles vendor statements and follows up with discrepancies
• Assists with audit
• Assign vendor invoices to appropriate staff for coding and submission
• Communicate professionally and timely with coworkers and vendors
• Create check run aging
• Process check run and posting to Paymode for ACH and Virtual Card payments
• Support Accounts Payable Sr Director and teammates with needs
• Assist in month and year end close out procedures, as required

Communication and Relationships

Corporate Goals & Objectives

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each primary job function satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS & KNOWLEDGE

EXPERIENCE

EDUCATION - Bachelor's degree in Accounting, Business Administration, or Finance preferred.

WORKING CONDITIONS / PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

JOB DESCRIPTION REVISION

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change. This job description replaces all previous descriptions for this position.

An Equal Opportunity Employer

The Bay Club Company ("TBCC") provides equal employment opportunities without regard to race (and all traits historically associated with race, including but not limited to, hair texture and protective hairstyles), color, religion, creed (including, but not limited to, religious dress and grooming practices), sex (including pregnancy, childbirth or related medical conditions, and breastfeeding, and other related medical conditions), sexual orientation and identity, gender, gender identity, gender expression, actual or perceived national origin / ancestry, accent or ability to speak English, age, disability, marital / familial status, source of income, veteran status, citizenship status, political activities or affiliations, medical condition, genetic information, persons with AIDS or AIDS-related condition, or persons who are victims of domestic violence.