Community Manager

Community Manager

Are you dedicated to delivering exceptional service? Are you interested in joining a team that takes pride in constructing a high-performing culture that empowers employees to work cohesively to reach their fullest potential? You may have just found a perfect fit with AAM!

Primarily responsible for providing Homeowner Association community management and effective customer service to a designated portfolio of communities / homeowners through in-depth knowledge of Covenants, Conditions and Restrictions (CC&R's) and management contracts.

Position Responsibilities :

• Read, review and have a strong understanding and knowledge of Association governing documents, including but not limited to CC&Rs, Bylaws, Rules and Regulations, as well as Arizona and federal statutes relating to Associations; Partners with AAM's Management Team to ensure compliance
• Experienced in working with Developer controlled communities is desired.
• Interact with homeowners, vendors and service providers on a frequent basis to promote and maintain high quality customer service in both the Association and AAM.
• Research, create and disseminate communications to owners via newsletters, emails and the web regarding Association activities and policies.
• Solicit, negotiate and execute contracts for Association vendors and service providers.
• Prepare and submit bid specs and work orders to vendors / service providers, as needed.
• Plan, budget, advertise, execute and attend Association events with Boards / Committees approval
• Develop and implement policies and carry out tasks assigned by the Board of Directors and AAM.
• Review, analyze, and present monthly management / financial reports to appropriate parties; identify, and work with accounting to resolve, any discrepancies in reports.
• Research, prepare and provide annual budgets to the Board of Directors; work with vendors and other Association service providers to obtain accurate budget data.
• Review, modify, code and approve Association invoices.
• Schedule, organize and facilitate annual Board of Directors meetings and other special meetings by providing leadership and professional guidance as required by Association policy and Arizona law.
• Exhibit a proactive approach to management; provide leadership in planning future growth.
• Perform other duties as directed.

Knowledge, Skills and Abilities :

Excellent interpersonal skills : outgoing & communicative, socially oriented, poised, effective in groups, articulate, persuasive in expression, strong public speaker.

Time Management : the ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.

High attention to detail.

Experience working with HOA's or other entities that involved knowledge and enforcement of Governing Documents.

Exceptional organization and tracking skills.

Ability to function efficiently in a high volume, fast-paced environment.

Ability to proficiently utilize computer programs and company database systems, including Microsoft office, internet and e-mail systems.

Ability to interact and work positively and effectively with staff and residents at all levels.

Ability to work collaboratively and cooperatively within the department as well as with other departments.

Physical Demands & Work Environment :

Utilizing personal automobile for commuting to and from assigned communities.

Walking communities to inspect common areas per management contract.

Sitting and standing for moderate periods of time.

Behaviors :

Preferred :

Loyal : Shows firm and constant support to a cause.

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well.

Leader : Inspires teammates to follow them.

Team Player : Works well as a member of a group.

Motivations :

Preferred :

Self-Starter : Inspired to perform without outside help.

Growth Opportunities : Inspired to perform well by the chance to take on more responsibility.

Goal Completion : Inspired to perform well by the completion of tasks.

Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization.

Education :

Required : High School or better.

Experience :

Required : 2 years : High school diploma or GED and two (2) years or experience as an HOA Community Manager encompassing all of the following : Customer service experience with strong emphasis on problem-solving, seeking harmony and defusing conflict. Experience working with HOA's or other entities that involved knowledge and enforcement of Governing Documents. Contract administration. Vendor management. Meeting facilitation with boards of directors and / or business partners. Valid Driver's License.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.