Office Manager

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Closing Date : 12 / 05 / 2025

Type of Position :

Management - Operations

Job Type : Regular

Work Shift :

Sponsorship Available :

No

Institution Name :

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only) :

• Health : Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement : Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link / button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at .

Department :

COM | Peds CORE Outpatient and Consult

Department's Website :

Summary of Job Duties :

The Office Manager plays a key role in supporting the daily operations of the Department of Pediatrics. This position provides administrative leadership for the department’s individual sections, ensuring smooth and efficient workflows. Key responsibilities include supervising section staff, managing budgets and purchasing activities, and partnering with leadership on HR-related matters. The Office Manager will work closely with the Practice Director to support the department's strategic and operational goals. If you’re an organized, people-focused professional ready to take on a leadership role, we invite you to apply and join our dedicated Pediatrics team!

Qualifications :

Bachelor's degree plus three (3) years of administrative experience or

High School diploma / GED plus seven (7) years of administrative experience required.

Additional Information :

Responsibilities :

Maintains budgets regarding all items hitting the accounts, manages all blanket purchase orders, and follows up on any outstanding invoices or balances.

Reviews, analyzes, and reconciles faculty discretionary accounts.

Review and reconcile monthly budget reports.

Appropriately pay invoices and renewal of subscriptions or professional memberships.

Direct purchases through various accounts.

Order equipment and office supplies as approved by the Practice Director and Section Chief.

Manage section assets and maintain up-to-date records.

Organize office moves as necessary when new faculty are hired.

Support calendar management, travel, promotion and tenure submissions, annual certifications, licensing, hospital credentials, other recurring reports / certifications, and liaison for networking with other institutions and national organizations engaged by faculty.

Coordinate daily administrative activities, which include maintaining the chief’s calendar, faculty calendars, scheduling meetings and conference calls, assisting with faculty development reports, annual reports, credentialing, and FACFACTS.

Maintain up-to-date curriculum vitae and biosketches.

Coordinate all faculty recruits, including the creation of itineraries, assisting with travel and hotel accommodations, and reimbursement. Responsible for faculty and staff onboarding.

Work as liaison with UAMS, ACH, and ACRI administrative staff.

Work as liaison with media services for research-related activities, special publications, interviews, and website / social media.

Cross-train and provide backup for the administrative staff.

Assist with special projects as assigned, attend monthly staff meetings, and training workshops. Maintain / draft agenda and presentation materials for monthly office meeting; schedule division office meetings.

Attend meetings and training opportunities for professional growth and development.

Assist patients / families and professionals with questions and / or problem issues that arise.

Maintain good working relationships with all individuals.

Perform other duties as assigned.

Salary Information :

Commensurate with education and experience

Required Documents to Apply :

Resume

Optional Documents :

Special Instructions to Applicants :

Recruitment Contact Information :

Please contactfor any recruiting related questions.

Pre-employment Screening Requirements :

Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and / or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity :

Feeling, Grasping, Hearing, Kneeling, Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting, Standing, Stooping, Talking, Walking

Frequent Physical Activity :

Balancing, Climbing, Crawling, Crouching, Driving, Feeling, Grasping, Hearing, Kneeling, Lifting, Manipulate items with fingers, including keyboarding, N / A, Pulling, Pushing, Reaching, Repetitive Motion, Sharps, Sitting, Standing, Stooping, Talking, Walking

Occasional Physical Activity :

Balancing, Climbing, Crawling, Crouching, Driving, Feeling, Grasping, Hearing, Kneeling, Lifting, Manipulate items with fingers, including keyboarding, N / A, Pulling, Pushing, Reaching, Repetitive Motion, Sharps, Sitting, Standing, Stooping, Talking, Walking

Benefits Eligible : Yes