Construction Office Manager

Job Description

Job Description

Our rapidly-growing construction industry client in Pasadena is seeking a dynamic Office Manager to join their team. This role is pivotal in ensuring smooth daily operations, supporting company partners, and driving efficiency across administrative and project functions. If you thrive in a fast-paced environment and have a knack for leadership, organization, and problem-solving, this is the opportunity for you.

• ??? Key Responsibilities

Maintain filing system to keep company records organized and accessible

Oversee daily office operations ensuring efficiency and productivity

Prepare contract reviews, certificates of insurance, and customer credit evaluation requests

Respond to customer inquiries with professionalism and accuracy

Manage accounts payable, receivable, and collections to support financial health

Plan meetings including conference room setup and conference call coordination

Assist with payroll and workers compensation processes

Coordinate project submittals and handle special projects as needed

Answer and direct phone calls, manage mail, and oversee office supplies / vendors

Recruit, supervise, and evaluate administrative staff including performance reviews and discipline

Proven experience as an office manager in the construction industry

High school diploma required; Associate’s or Bachelor’s degree preferred

Proficiency in Microsoft Excel and QuickBooks

Excellent written and verbal communication skills

Strong leadership abilities with attention to detail

Dispatching experience strongly preferred

Certified Payroll Specialist designation is a plus

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here :

The pay transparency policy is available here :

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https : / / e- verify.uscis.gov / web / media / resourcesContents / E - Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Description

This company offers growth and a great group of people to work with.