Virtual Meeting & Events Assistant (Temp to hire)

Overview

We are seeking a detail-oriented and proactive Meetings & Events Assistant to support the planning, production, and execution of training programs, webinars, workshops, and client-facing events. This role provides hands-on support across the full event lifecycle, from preparation through post-event follow-up, while also assisting with marketing and client communications.

Key Responsibilities

Event Management

Coordinate event logistics, including timelines, checklists, and speaker support.

Manage attendee communications, registrations, payments, and follow-up.

Assist with continuing education credit requirements and issue certificates.

Prepare event materials such as slides, nametags, handouts, and communications.

Host and provide technical support for both virtual and in-person events.

Maintain event files, summaries, and expense records.

Track and analyze post-event attendee feedback.

Department Support

Assist with email campaign lists and marketing initiatives.

Build and maintain courses in the Learning Management System (LMS).

Participate in strategy discussions regarding programming and scheduling.

Provide general administrative and client service support as needed.

Qualifications

Bachelor’s degree in Marketing, Business, Hospitality, Communications, or related field.

1–3 years of experience in events, meetings, marketing, or customer service.

Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Experience with Adobe Suite (Illustrator, Photoshop) a plus.

Strong communication skills and attention to detail.

Ability to manage multiple priorities in a fast-paced environment.

Team player with the ability to work independently.