Business Operations Specialist

Job Description

The Business Operations Specialist supports financial and operational business initiatives and goals that enable profitability. An individual in this position is responsible for all construction project costs and draw components to include the negotiation of rates with trades, budgeting, bid approval, and expense analysis for the purposes of cost control. Fostering and maintaining relationships between internal and external stakeholders is a key component of this role in addition to financial analysis. Organization and upkeep of related workflows under this position includes drafting and managing documentation such as scopes of work, contractual agreements, and other communications tied to financing activities.

A successful individual in this position will effectively utilize logical reasoning to evaluate financial data and other related factors in order to identify trends that enable proactive decision-making and financial planning. This involves understanding the overall scope of the construction process and how changes in elements of design, construction, and operational processes impact profitability. Efforts to form and maintain trade partner relationships, will be centered around transparent communication with clear goals and incentives that are mutually beneficial to the trade partner and the Company. Trade negotiations and vetting will be thorough and adhere to Company standards and requirements. Budgets, contractual agreements and other documentation will be accurate and timely as will updates on approvals and cost feedback. Workflows will be maintained so that there is consistent progression and other individuals within the Company can make decisions and take action in a timely manner. Communication with all individuals both outside and inside of the Company will be clear, professional, and timely. An individual in this position will be adaptable, detail oriented, excel at organization and have a mindset that focuses on problem-solving in order to innovate and work through challenges. Any suggested solutions to challenges must be well thought-out, researched, adhere to Company objectives, and be detailed to the point of accounting for all required resources (time, cost, material, and human resources) from both inside and outside of the Company.

This position is key to the coordination of financial and operational activities, enabling administrative processes, cost efficiencies, and effective planning as well as change management. On a daily basis, it involves communication with outside stakeholders (clients, trade partners, and business professionals) as well as Company personnel from various departments. Meaningful collaboration with higher management to evaluate adaptations or improvements for profitability is expected.

Responsibilities :

• Conduct cost and benchmarking analysis.
• Assist in the preparation of budget reports, audits, and financial action plans.
• Develops financial reports for organizational leaders as required.
• Provide operational support including but not limited to financial planning, analysis, and reporting as required.
• Develop and maintain project budgets and client deliverables.
• Design and incorporate scopes of work (SOW) for bids and contracts.
• Contract management including but not limited to change orders, amendments, and acquiring client approvals as required.
• Trade partner vetting and negotiations as required.
• Manage construction loan financing including but not limited to securing loans, requesting draws, and coordinating payoffs.
• Assist with the project cost component research involved with active insurance claims.
• Assist with business development and maintaining professional client relationships as required.
• Ensures accurate document filing and organization and other administrative tasks as required per business needs.

Knowledge / Skills / Abilities :

Experience : 3-5 years of experience

Education / Certifications : Bachelor's degree in Accounting, Finance, Business Administration, or related field

Benefits :

Dental, Vision, Health, 401k