Administrative Assistant

Administrative Assistant

In the role of Administrative Assistant, you will be responsible for ensuring the smooth operation of our office by providing a variety of support services. Your primary duties will include receptionist tasks, administrative support, and helping to manage office operations. Responsibilities include providing receptionist duties including greeting visitors and employees, processing all incoming and outgoing mail, ensuring the break room is clean and stocked, and managing parking permits and visitor validation. Assist office leadership with office administration, administrative support, and preparation of operating plans and special reports. Manage office administrative operations, including coordinating with building management and vendors, maintaining office supplies, assisting with office space planning and moves, and obtaining necessary licenses. Maintain records of assigned workstations and coordinate with IT and leadership teams for staff relocations. Assist with purchase-card transactions and track receipts for accounting. Manage office-wide communications and assist HR with onboarding new hires. Prepare social media posts to promote office activities. Lead and coordinate internal staff events and support employee engagement committees. Provide assistance to the Doral office when their administrative assistant is unavailable and offer on-site help to the West Palm Beach office for new hires or special assignments. Coordinate meetings, including arranging onsite meals and dinner reservations. Keep the organizational chart and email distribution lists up to date. Type and revise materials such as correspondence, reports, and meeting minutes. Assist with scheduling duties as needed. Essential Skills include strong proficiency in Microsoft Word and Outlook. Excellent verbal and written communication skills, including grammar, punctuation, and proofreading. Organizational and multitasking skills. Ability to handle confidential information. Reception and office operations management. Self-motivated, well-organized, and detail-oriented. Additional Skills & Qualifications include Microsoft PowerPoint and Excel proficiency. Experience with social media management, particularly LinkedIn. Experience supporting multiple office locations. Event planning and coordination experience. Associates degree preferred. High School diploma or equivalent required. An attitude and commitment to being an active participant of our employee-owned culture. This position is an in-office role from Monday to Friday, 8 am to 5 pm, with flexibility to start as early as 7 : 30 am. The office comprises 30-40 employees within a quiet engineering firm where visitors are frequent. The atmosphere is professional, with a steady flow of individuals coming and going. This is a Contract position based out of Fort Lauderdale, FL. The pay range for this position is $24.00 - $26.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following : Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off / Leave (PTO, Vacation or Sick Leave). This is a fully onsite position in Fort Lauderdale, FL. Application Deadline is anticipated to close on Dec 14, 2025. Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, please email astoncarteraccommodation@astoncarter.com for other accommodation options.