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High School Principal Secretary

High School Principal Secretary

Coppell ISDCoppell, Texas, US
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PRIMARY PURPOSE :

Ensure efficient operation of school administrative office and campus and provide clerical services for the principal. Responsible for coordinating numerous programs on and off campus.

QUALIFICATIONS :

Education / Certification :

High school diploma or GED

Minimum 2 years college

Special Knowledge / Skills :

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

EXPERIENCE : Qualifications :

Education / Certification :

High school diploma or GED

Minimum 2 years college

Special Knowledge / Skills :

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Minimum Experience :

Three to 5 years of secretarial experience, preferably in public education environment

MAJOR DUTIES AND RESPONSIBILITIES :

Records, Reports, and Correspondence

  • Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
  • Prepare instructional materials, meeting agendas, and communication documents as requested.
  • Maintain school calendar of events.
  • Schedule meetings and appointments and maintain principal’s calendar.
  • Update handbooks, policy manuals, and other documents as assigned
  • Process travel forms and reimbursement according to procedures established by the business office for principal, associate principal and assistant principals.
  • Maintain physical and computerized files including inventory.
  • Liaison between campus and community, campus and district groups.
  • Manage time clock and timesheets for all paraprofessional staff

Reception and Phones

  • Acts as a public relations agent between the school campus, district, and parents.
  • Assist students, teachers, parents, and public as needed.
  • Receive incoming calls, take reliable messages, and route to appropriate staff.
  • Communicate through eblast, email or website any and all upcoming activities

    • Accounting and Inventory

  • Prepare and make cash deposits for activity account(s) in a timely manner. May be responsible for maintenance of activity check register(s) and ledger(s).
  • Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
  • Maintain inventory of fixed assets, equipment, and supplies.
  • Assist in maintaining petty cash fund.
  • Run financial reports for budgeting purposes ( sales tax monthly reports, activity fund balances and budget reports)
  • Maintain all financial records regarding Federal Funds and file reports as needed.

    • Other

  • Assist with planning, preparation, and setup of faculty meetings and campus activities.
  • Schedule all transportation requests and train responsible parties on processes.
  • Maintain postage meter equipment, copiers, Scantron machines, portable radios and provide training as needed.
  • Maintain confidentiality.
  • All other duties as assigned

    • WORKING_CONDITIONS :

    Mental Demands / Physical Demands / Environmental Factors :

    Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

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    School School • Coppell, Texas, US