Administrative Aide

Job Description

Job Title : Administrative Aide 3

Location : Pomona, CA. - Hybrid W & Th Onsite

Duration : 11 / 07 / 2025 to 05 / 06 / 2027

Schedule : M-F 7-345

Education Requirement

A. High School Diploma or Equivalent

Day-to-Day Responsibilities / Workload

1. Download drawing package content from SharePoint

2. Generate / assign drawing package number

3. QC PDF, CAD files against database (CDM Dashboard)

4. Drawing data entry (Revision, drawing title metadata, etc. etc.) (CDM Dashboard)

5. PDF upload to CDM Library, QC upload

6. Create print scheduling documentation (order form, delivery labels) convert to PDF

7. QC drawing package Folder (order form, delivery labels, Transmittal, drawings - All in PDF)

8. Upload Issued drawing package content to external SharePoint site, copy link, QC upload

9. Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end)

Required Skills / Attributes

Basic clerical skills

• Interpersonal / customer service skills
• Typing 50wpm
• Ability to navigate, search and perform data entry on drawing repository system
• Knowledge of Outlook Email and Microsoft Office applications

Desired Skills / Attributes

Basic clerical skills