Records & Information Management Administrator

Job Title

Mount Pleasant Waterworks (SC)

Salary

$56,319.00 - $87,295.00 Annually

Location

Mount Pleasant Waterworks

Job Type

Full-Time

Job Number

202600001

Department

Information Technology

Position Description

Records Management Program Administration : Prepares, implements, and administers records management policies and procedures program; ensures compliance with state and federal regulations regarding records management; enforces records management policies and procedures; advises and trains user departments in proper records storage and maintenance; assesses records management needs of user departments; recommends appropriate applications.

Functional Operations : Coordinates the functional operations of records management; scans and indexes documents; SOP library management; forms management; electronic information and image management; archives management; administration of the Commission's Enterprise Document Management System.

Retention / Disposition : Prepares and implements retention / disposition schedules for approval by the South Carolina Department of Archives and History (SCDAH); develops, maintains, updates, and distributes retention schedules throughout MPW including but not limited to the review and revision of retention schedules as necessary; secures the approval for destruction of records that have met their retention schedule and handles their disposal.

Vital Records Program : Coordinates the development and implementation of the organization's vital records protection and disaster prevention and recovery efforts.

Archival Program : Maintains the archival program; ensures the long-term preservation of records; preserves and restores records deemed to be of vital continuing, or enduring value; preserves MPW's historical documents.

Record Tracking and Retrieval : Coordinates the information management program to include coordinating staff efforts, equipment, and resources to ensure accurate indices and other finding aids to record inventory; ensures records are maintained and controlled; compiles information from all media and provides to users when and where it is required.

Records Storage : Monitors and assesses records storage space needs; monitors records production and growth to ensure sufficient storage capabilities; ensures security and preservation of records in storage.

Microfilm : Manages microfilming procedures; coordinates filming and disposal of documents to be microfilmed.

FOIA : Provides the public with information in accordance with the Freedom of Information Act; oversees responsive correspondence for FOIA requests submitted to MPW; researches, documents, and drafts FOIA responses; coordinates access of records with outside agencies; serves as primary liaison with legal counsel for records that are questionable as to the disclosure under FOIA.

Membership : Maintains membership in professional organizations encompassing records and information management best practices.

Performs other related duties as required.

Minimum Training and Experience

Minimum Requirements :

Position requires an Associate's Degree in Business Management with technical certification in Records Information Management preferred and / or equivalent training and experience; supplemented by two (2) to three (3) years previous experience and / or training involving records management, enterprise document management systems and SharePoint; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

Position also requires strong organizational skills, strong oral / written / electronic communication skills, the ability to meet deadlines; and the ability to establish / maintain effective working relationships with all employees and supervisors, regulatory agencies and the public.

Mount Pleasant Waterworks is an Equal Opportunity Employer

Benefits

We offer a complete benefits package to full-time employees including health care, dental, vision, state retirement, 401K match, flexible spending accounts, life insurance, long-term disability, 13 holidays, annual, and sick leave. We also offer supplemental benefits, such as, accident insurance, short-term disability, cancer insurance, and additional term / whole life insurance policies. Other benefits include :

• Tuition, training, license reimbursement
• Competitive pay
• Participation in industry and professional associations

Address : 1619 Rifle Range Rd Mount Pleasant, South Carolina, 29464

Phone : 843-388-1148

Website : www.mountpleasantwaterworks.com