Executive Assistant, UNLV University Libraries [R0148568]

Executive Assistant, UNLV University Libraries

The University of Nevada, Las Vegas invites applications for Executive Assistant, UNLV University Libraries. Role of the Position

Reporting to the Dean of University Libraries, the Executive Assistant will provide high-level administrative support to the dean by performing excellent project management, calendaring, communication duties, and management of the Libraries administrative office. The Executive Assistant conveys a professional and welcoming environment incorporating the values of the university and Libraries. The Executive Assistant manages the dean's office, administers the dean's schedule and coordinates communications from dean's office to the Libraries and university. They will be responsible for direct supervision of staff and student employees in support of the Libraries' administration office reception and office functions including 1 FTE classified staff and up to 4 student employees. The incumbent will coordinate with all staff in the Libraries administrative office areas to ensure all office functions are properly supported. They will also support clerical and administrative tasks for the Libraries' Associate Dean, Academic and Administrative Directors. The Executive Assistant will further support the dean by participating in senior level administrative meetings, and is very active in stewardship and cultivation of donors and prospective donors. They incumbent will schedule meetings and create meeting minutes in support of the Dean's and library wide meetings. They will be responsible for updates to the Libraries' staff google site and various internal documents from Libraries' Administration. The Executive Assistant will coordinate the academic faculty evaluative processes including the annual evaluations, merit, promotion & tenure, and outside activity request approval as specified by the NSHE Handbook, UNLV bylaws and University Libraries Faculty bylaws. They will liaison with the Libraries Faculty Promotion and Tenure Committee and UNLV Faculty Affairs to ensure all faculty processes are managed and processed according to policy and will communicate with Provost's and President's office about forms, deadline, record-sharing, and procedures. Profile of the UNLV University Libraries

As a strong partner in research and student learning, UNLV Libraries fosters critical thinking and lifelong learning at one of the nation's fastest growing universities. University Libraries comprises Lied Library and four branch libraries and we are a gateway to more than 80,000 electronic journals, 1.2 million volumes, and 1.4 million e-books. We welcome individuals with diverse backgrounds to join our growing organization of over 120 experienced faculty librarians, professionals, and staff members. Commitment to Diversity

The successful candidate will demonstrate support for diversity, equity, and inclusiveness as well as leading a respectful, positive work environment. The University Libraries values begin with our belief that everyone deserves a welcoming, inclusive, and equitable environment where they are treated with respect and dignity. The Libraries extends its commitment to diversity and equity in employment and especially welcomes applications from women, persons of color, persons with disabilities, persons of minority sexual orientation or gender identity, and others who contribute to diversification. Minimum Qualifications

This position requires a Bachelor's Degree from an accredited college or university as recognized by the United States Department of Education and / or the Council on Higher Education Accreditation (CHEA) and 5 years of comparable experience in an academic environment. Credentials must be obtained prior to the start date. Competence and sensitivity in working with individuals who are highly diverse regarding many facets of identity, including but not limited to gender, ethnicity, nationality, sexual orientation, ability, income, level of educational attainment, and religion. Exceptional interpersonal, written, and verbal communication skills with the ability to communicate effectively and resolve issues and problems while providing excellent customer service Minimum of one year of supervisory experience Strong organizational skills with experience managing complex projects, prioritizing tasks, and working autonomously to handle multiple projects and responsibilities effectively Critical thinking and problem-solving skills to analyze information, identify needs, and formulate solutions Familiarity with the mission and services of academic institutions Ability to maintain a high level of attention to detail and commitment to accuracy Ability to exercise sound judgment and to exercise complete discretion in the management of confidential information Ability to develop and cultivate strong and collaborative relationships within the library and institution Excellent working knowledge of computer programs such as Excel, Word, and Google Workspace Preferred Qualifications

Knowledge of higher education organization, governance, and structures A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit. Salary

This is a full-time, 12-month, Administrative Faculty position at a Grade B. Minimum salary is $70,000. Salary is competitive with those at similarly situated institutions and dependent upon labor market. For more information on salary ranges please visit UNLV Salary Range. Benefits of Working at UNLV

Competitive total rewards package including : Paid time off, sick leave, and holidays Excellent health insurance including medical, dental and vision Comprehensive retirement plans and voluntary benefits programs No state income tax Tuition discounts at Nevada System of Higher Education (NSHE) schools Tuition discounts for spouses, domestic partners, and dependents Perks & Programs

Employee recognition and appreciation programs UNLV athletics ticket discounts Statewide employee purchase program discounts RebelCard discounts on and off campus Wellness programming for all UNLV faculty and staff at no cost Opportunity for career advancements to leadership roles Connect with colleagues with shared interests Personal and professional development opportunities A comprehensive onboarding program, Rebels : Onboard Support and resources available for veteran applicants How to Apply

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, emails, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. Materials should be addressed to Executive Assistant Search Committee Chair. Although this position will remain open until filled, review of candidates' materials will begin on Wednesday, September 10, 2025. Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted. Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at Veterans Webpage or contact vetjobseekers@unlv.edu for support. For assistance with the application process, please review instructions on How to Apply. For further assistance contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu. Special Instructions for Internal NSHE Candidates

UNLV employees or employees within the Nevada System of Higher Education MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, R0148568 in the search box. If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application. Profile of the University

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two